Meeting Minutes

Any outstanding bills were paid. Pat did a comparison of expenditures from last year to this year at this time and found we were doing better than last year. We had a water test done and the water is fine. W. Doolittle moved we accept the treasurer’s report and E. Schreppel seconded the motion and the motion passed.

Apparel : Members are looking to purchase some Glass Hill apparel. A note will be sent out with the next newsletter to let people know what is available and how to order it.

New Business- Barb Smith has requested the Club for an outing in September. There were some more details that the Board requested. As long as our concerns were addressed the Board gave our approval. The outing will be held on Friday September 11^th with a rain date of Friday September 25^th.

BOD Present: C. Johnson, E. Schreppel, T. Latus, W. Doolittle, D. Reichert, R. Doolittle, R. Hosp, A. Helmer, J. Howard

Any outstanding bills were paid. Pat did a comparison of expenditures from last year to this year at this time and they were pretty much the same. We had a water test done and the water is fine. The Charity Classic account still has a balance. E. Schreppel moved we accept the treasurer’s report and R. Doolittle seconded the motion and the motion passed.

Pumping system is working okay. The big pump is not in the water right now. Recently we had 4 tournaments in one week. That is very hard on Chris and the workers to get things that need to be done around the course on a regular basis. In the future we need to look into spreading the tournaments out. Chris is plan a work day in the fall and put up a notice to let people know when it will be. Everything is working well on the irrigation system.

New Business- Our Member Guest outing was a great success. We had 78 participants. R. Doolittle will send a thank you note to DeSantis’ for all their donations.

Adam Helmer was appointed as our new board member filling in the rest of the term vacated by Matt Sullivan who recently resigned.

Ricky requested permission to purchase prizes for our Club Championship. She was given permission.

BOD Present: C. Johnson, E. Schreppel, T. Latus, W. Doolittle, D. Reichert, R. Doolittle, R. Hosp Excused: J. Howard

Any outstanding bills were paid. W. Doolittle moved we accept the treasurer’s report and R. Hosp seconded the motion and the motion passed.

There will be a member volunteer day soon when Chris and Jim McGuire can come up with a day. When members of a league have any complaints they are to go to the President of the league and the president will come to the board to discuss the concerns or complaints. There are a lot of trees on the course that are dieing. We need to replace some soon. Chris asked us to think about creating an area to grow trees that we can then use to replace trees that die on the course. There are 4 or 5 trees on #5 that need to come down. A notice will go up on the website to tell members that they must sign in before they play and every time they play. They must also sign in and pay for any guests that they have. Also, it is up to all members to enforce this. Chris is looking into fixing the driveway.

New Business- Membership information: Robert Bill sent in a request for a medical leave. He will be placed on the waiting list. C. Johnson moved we grant his request, T. Latus seconded the motion and it was passed. There are 13 on the waiting list that includes 4 that are on leave. Tom Latus moved we accept Matt Sullivan’s resignation from the Board of Directors. R. Doolittle seconded the motion and it passed. R. Doolittle took care of writing notes to people who have resigned from the golf course. We received $500 from the Legion outing.

The Young People’s golf clinic has 12 signed up. This will start on Tuesday July 7^th and run through Friday August 14. It will be on Tuesday and Friday except when there is an outing.

BOD Present: C. Johnson, E. Schreppel, T. Latus, J. Howard, W. Doolittle, D. Reichert, R. Doolittle Excused: R. Hosp

We were given permission from the bank to purchase a used mower using the money from the irrigation system loan.

New Business- Membership information: We are letting in 20 new members this year replacing 20 members who did not return for various reasons. We received letters from Stanley Gilbert, Joe Guba, and Bill and Jane Christ resigning their memberships. We received requests for leaves of absence from Joe Varieur, Mary Flummer, and Gerry Macner. R. Doolittle made a motion to approve the leaves of absence, E. Schreppel seconded the motion and the motion passed. These people will be put at the top of the waiting list and be the first to get in next year as is our policy for granting leaves.

We received $200 from Steve Buck that he graciously agreed to donate to the course due to an incident that occurred on the course involving members of his family. C. Johnson moved we put this money towards expenses for the Kids Golf Clinic to be held at Glass Hill this summer. D. Reichert seconded the motion and the motion passed.

Election of Officers: T. Latus was nominated for President, J. Howard for V. President, C. Johnson for Secretary, P. VanBuskirk for bookkeeper and L. VanBuskirk as Treasurer. C. Johnson, as secretary, moved to accept the ballot as presented, R. Doolittle seconded the motion and the motion passed.

BOD Present: C. Johnson, D. Reichert, T. Latus, D. Lawler, E. Schreppel, G. Kessler, M. Sullivan Excused: J. Howard, R. Doolittle

Bob LeBuis made a motion to accept the treasurer’s report, Giff Miller seconded

17 memberships so far have not been renewed. Some are not returning, some have not answered the letter. There are 12 people on the waiting list. People are called as there are openings for membership. We have a cap of 305 memberships.

Election of new directors : The following people were elected to serve 3 year terms: Dave Reichert, Claudette Johnson, Tom Latus.

Illnesses: It was reported that Wes Johnson and Ray Cotton have been ill recently.

Nominating Committee: Bob LeBuis moved we have the same people on the nominating committee, Lorna VanBuskirk seconded the motion and it passed. The member of the nominating committee for the upcoming year are:

Chuck Miazga, chairman; Fran Miazga, Bob Pomichter, Butch Gilbert, and Steve Miller.

BOD Present: C. Johnson, E. Schreppel, T. Latus, J. Howard, D. Reichert, D. Lawler, G. Kessler Excused: M. Sullivan, R. Doolittle

The employees have begun working. We have turned over all or our financial information to accountants that will do an audit. There are 265 memberships sent in so far. We have two members who have requested to be put on medical leave for this year: Mary Flummer and Gerry Macner. Pat VanBuskirk will call them and let them know. The Board voted to give them the medical leave. Some people have resigned their memberships for various reasons. We have 30 people on the waiting list. The Board approved the list. Because we have some people who have dropped out Eileen will begin to call the first names on the list to invite them to become members. C. Johnson moved we accept the Treasurer’s report, G. Kessler seconded the motion and it was passed.

Some of our members work and find it hard to get to a meeting by 4 PM. After much discussion C. Johnson moved that the starting times for GH Board of Directors meetings would be 5 PM to start in June of 09. D. Reichert seconded the motion and it passed.

The annual meeting of the Glass Hill Golf Course will be held Wednesday May 27, 2009 at 7 PM at the Trenton Municipal Center. Notices and proxys will be sent out to notify the membership of the meeting date and time.

BOD Present: C. Johnson, T. Latus, D. Reichert, D. Lawler, G. Kessler Excused: M. Sullivan, R. Doolittle, J. Howard, E. Schreppel

We received our money back from Grasslands for @$7500. The amount is reflected in the Savings Account. Pat will send a letter requesting the overpayment in sales taxes that we paid. The tractor is paid off. We paid the town and county taxes. Dues are coming in. We have received 96/305. 2 are not coming back so far – Michael Garcia and Dave Hudon. We have a balance in the loan account.

Annual Meeting – The Annual meeting will be Wednesday May 27^th at 7 PM at the Trenton Municipal Center. Nominations will be sent to the Secretary and a meeting notice a proxy and nominated board members will be sent out after our next board meeting.

Steuben Striders Outing – G. Kessler moved to let the Steuben Striders have an outing on Friday July 17, 2009, T. Latus seconded the motion and it passed.

11. Adjourn – T. Latus moved to adjourn the meeting. The meeting was adjourned

BOD Present: C. Johnson, E. Schreppel, T. Latus, J. Howard, D. Reichert Excused: M. Sullivan, R. Doolittle, D. Lawler, G. Kessler

We received a credit memo from Grasslands for @$7500. We need to send them a letter to request the money instead of having a credit. Pat will contact Grasslands to get the money. T. Latus made a motion to authorize Pat to contact Grasslands to get the money back. E. Schreppel seconded the motion and it was passed.

BOD Present: D. Lawler, C. Johnson, E. Schreppel, T. Latus, G Kessler, J. Howard, D. Reichert Excused: M. Sullivan, R. Doolittle

Pat told us that we should be getting back @$10,000 and that will leave us with @$27,000 in our project account. There are a few bills to be paid. J. Howard moved to accept the Treasurer’s report, T. Latus seconded the motion and it was accepted.

Dave gave us some information about the lease with Manning. On October 4, 2005 we sent Mr. Manning a lease and easement agreement and we have had not response. The last check we sent in 2004 was never cashed.

We will use a tentative budget based on the proposed budget until our budget is passed.

T. Latus moved we accept new dues structure and G. Kessler seconded the motion. It passed.

Play for 2008 – The play for 2008 was about the same as the last few years. It did not include guest players just members.

There will be no meetings in January and February. The next meeting is Monday February 16, 2009 at 4 PM at the Trenton Municipal Center.

BOD Present: D. Lawler, C. Johnson, E. Schreppel, R. Doolittle, M. Sullivan, T. Latus, G Kessler, J. Howard, D. Reichert

G. Kessler moved we accept the treasurer’s report, M. Sullivan seconded the motion and it passed.

We had a volunteer day Wed. October 15. They took down 15 trees, mostly around #2 and #6. All the greens have been plugged. The Club house, course and irrigation system will be closed as of October 31, 2008.

Frankie called Toro to guide him in helping to shut down the irrigation system. They also need to get us a replacement part that they have promised. Frankie has called them but has gotten no response. There was supposed to be a training session set up by Toro but no date has been set yet. There was a problem with the diesel pump and it has been fixed. Dick will take the computer home for the winter. Jack will be done for this year at the end of October. The rocks in the parking lot will be taken care of.

1) A letter will be written to those candidates we did not chose for the superintendent’s job thanking them for their interest.

1) Search for a new superintendent - We have chosen Chris Symula to be our new superintendent and offered him a 1 year contract to start on April 1, 2009. He has accepted.

We have some unused money in the mortgage account and we will use a little of it to purchase a truckster. J. Howard moved we accept the treasurer’s report, M. Sullivan seconded the motion and it passed.

Frank has the truckster at the course as a demo. If we purchase it the cost will be $5200 plus tax. There was some tree damage from the recent storm. Volunteer day is scheduled for Saturday October 12^th at 8 AM - ?.

(This was cancelled when discovered it was a long weekend. Another day is planned in the future.) The trenches are being overseeded and stones will be put around the pond by Brett Weakley. The problems with the computer has been resolved and the system has been up and running for 3 weeks. The greens on numbers 1 and 2 have been plugged. The rest will be done in October. Shake will be leaving at the end of Sept. and Jack will stay on until the end of October. Frank will be gone Oct. 3^rd – 12^th. Frank has met with potential future superintendent candidates.

1) Pop Warner has requested a set date for the golf tournament. We discussed this and decided that groups can submit an application any time but we will not act on an application more than a year in advance. T. Latus made this into a motion, R. Doolittle seconded it and it passed.

1) Search for a new superintendent – We have 4 certified golf course superintendents that we are looking at. Our committee will look the resumes over and possibly talk to the candidates and make a decision.

5:10. We came back into regular session at 5:20. A motion was made to give Frankie a going away gift. The motion was seconded and passed. We adjourned at 5:30 PM. Respectfully Submitted – Claudette Johnson

BOD Present: C. Johnson, D. Reichert, G. Kessler, D. Lawler, E. Schreppel, R. Doolittle, M. Sullivan, T. Latus Excused :J. Howard

Irrigation project is done. We have @$2500 in parts to return for credit. We are considering putting in a fountain in the pond for aeration.

R. Doolittle moved we accept the treasurer’s report, T. Latus seconded the motion and it passed.

Frank has a bill for the base station hand held. That should be it for bills for the irrigation system. Frank had some paper work from the Mohawk Valley Water Authority that needs to be taken care of. Frank requested that he be able to trade one of our old pluggers for a small sprayer. He also requested that he be able to purchase an irrigation maintenance vehicle for the sprayer and to be used as a utility vehicle. He priced them at @5000 for a demo vehicle with minimum mileage. D. Reichert moved we purchase the maintenance vehicle, R. Doolittle seconded it and it passed. Frank would like to have a workday in October to cut some trees around the 6^th tee and 2^nd green. He will let us know when that is. Frank met the new neighbors that bought Mele’s and they would like to be put on the waiting list so they can join.

1) We discussed the search for the new superintendent. We have many applications. A committee has been formed to screen the applicants. The committee is Tom Latus, Eileen Schreppel, Matt Sullivan and Frank Shaler. We decided to have a probationary period for the new superintendent and the committee will meet after our BOD meeting.

BOD Present: C. Johnson, D. Reichert, G. Kessler, D. Lawler, E. Schreppel, J. Howard Excused :T. Latus, R. Doolittle, M. Sullivan

Bills we have paid include: regular bills, mortgage, last payment on tractor. We are done with the water project except for a few minor things. We will be getting some credit back for a few parts. We have changed from Mohawk Valley to Halpin for our diesel and gas.

E. Schreppel moved we accept the treasurer’s report, D. Reichert seconded the motion and it passed.

1) We discussed the tournaments coming up. We will be holding the line on tournaments for next year. There will be no more accepted for this year at this time.

2) Mr. Smith, an insurance agent in Remsen, would like to look over our policy when it comes due in the fall.

6) Next year we will have 2 orientations for 2 Saturdays in the fall for new members and newer members to the club.

2) Mele’s have an easement request. Steve Smith will look into it and get back to us.

3) Eileen and Ricky would like to conduct lessons for children of GH members. They will need to sign up, bring their own clubs and they will meet a few times at the club. Time and day to be decided if the Board okays this.

BOD Present: C. Johnson, D. Reichert, G. Kessler, D. Lawler, R. Doolittle Excused: M. Sullivan, T. Latus, E. Schreppel, J. Howard

Some people we have not heard back from as far as membership. Phone calls have been made and letters sent. If we have not heard from them by May 26^th they will be dropped from the membership rolls. We have had a few drop out because they moved from the area or other factors.

5. Superintendent’s Report: Frank reported that construction was on schedule. They have 4 greens left to work on – 1,3,7,8. They want to be done by the end of May. We are looking for volunteers to rake stones so the workers can concentrate on getting their work done. Frank will put up a sign.

5. Superintendent’s Report: Frank reported that the pond was in, the clay had been put in, the area around the pond was graded and the pond should be filled by the middle of next week. The course opened today (April 21) and we have some new picnic tables and 3 round tables for our use. Bob Harvey donated 4 new tables and we will be sending him a thank you note. The truck we purchased from J. McGuire is running well. We have a vending machine in the club house that is loaded and set to go. The range ball machine is up and running. We ordered more pencils.

H. Outings – C. Johnson moved we allow HP American Legion to have an outing on Friday June 13, 2008 from 10 -5. J. Howard seconded the motion and it passed.

BOD Present: C. Johnson, D. Reichert, T. Latus, G. Kessler, J. Howard, D. Lawler, M. Sullivan Excused: R. Doolittle, E. Schreppel,

report, T. Latus seconded the motion and it passed. Pat will come to the next meeting with a finalized budget. Pat recommended that we pay J. McGuire the remainder due for the truck we purchased. J. Howard made the motion to pay what we owe on the truck we purchased from J. McGuire, M. Sullivan seconded the motion and it passed.

5. Superintendent’s Report: Frank told us that they will be starting the pond next week or in 2 weeks. The equipment is there and ready to go. The installers for the main line will start in late April. Toro will hang on to the parts until we need them. Frank will need some money for equipment.

Frank asked us what we thought about having a vending machine at the course for which we will be reimbursed.

Waiting List: We moved to accept up to 48 new members on the waiting list. D. Reichert made the motion, J. Howard seconded it and it was passed.

H. Outings – The Lion’s Club asked for an outing on Friday July 11, 2008 C. Johnson moved to allow them that date, M. Sullivan seconded the motion and it passed.

Our regular board meeting will be Monday March 24, 2008 at 4 PM – Trenton Municipal Center

M. Sullivan made a motion to accept all the names on the waiting list into the club. C. Johnson seconded the motion and it passed.

E. Building – Once the irrigation is in we will need a computer room to house the computer equipment that will run the irrigation system. We will possibly house it in the maintenance building.

F. Social – A sympathy card was sent to Don Ernenwine and family at the death of Don’s mother.

G. Publisher –A newsletter will go out the first of March and in that will be the dues notification.

H. Website – There will be some updates and new information on the website.

C. Johnson moved we accept the treasurer’s report. E. Schreppel seconded the motion and it passed.

Reggie finished the kitchen floor. Pat brought up a case of abuse of privileges of

We have sent out 5 bids for the digging of the pond and we will be looking for estimates on equipment for the irrigation.

E. Building – Once the irrigation is in we will need a computer room to house the computer equipment that will run the irrigation system. We will possibly house it in the maintenance building.

F. Social – Thank you notes were sent out to various people and groups for the help they extended to the club for last year.

H. Website – There will be some updates and new information on the website.

The ballots were then collected and secretary Claudette Johnson, V. Pres. Tom Latus and attorney Steve Smith went to count the ballots. The results were

R. Doolittle moved we accept the treasurer’s report. E. Schreppel seconded it and it was accepted.

6. Superintendent’s Report: Jim McGuire’s time and machinery were donated for the volunteer day but he had to pay his two workers. D. Reichert moved to give J. McGuire $200 for his workers on volunteer day, R. Doolittle seconded and it passed.

Frank suggested that we offer use of the golf club for the rest of Sept. and Oct. to people on the waiting list. They will have playing privileges for $10 for all day and if they want to use a cart it will be $10 for 9 holes and $15 for 18 or more. We decided to send a letter as soon as possible with this offer.

Frank will be plugging and aerating the greens. We will owe Turin Golf Club $1200 for repairs and rentals.

Frank mentioned the use of member’s cart by people who may not be authorized(name not on trail fee agreement) and not paying for the use. We need to look into this for next year.

F. Social – Thank you notes will go out to the Ladies League, Ron Cyr and the Dailey’s.

E. Schreppel moved we accept the treasurer’s report. M. Sullivan seconded it and it was accepted.

She asked permission to plant flowers on the mound between the 7^th and 8^th hole. Permission was granted.

6. Superintendent’s Report: Tom read a report from Frankie on some things he

shipping and handling for green’s work. E. Schreppel seconded the motion and it

BOD Present: G. Kessler, D. Lawler, R. Doolittle, C. Johnson, D. Reichert, T. Latus

R. Dolittle moved we accept the treasurer’s report. E. Schreppel seconded it and it was accepted.

T. Latus moved we have the club championship based on Reggie’s and the Boards recommendations. C. Johnson seconded it and the motion passed.

Wink Doolittle was there to present us with an up date on the financing for the water project. There are 5 banks that are interested in financing the project: NBT Bank, Rome Savings Bank, Partner’s Trust, Citizen’s Bank, and Adirondack Bank.

July 15^th. We had 68 teams sign up – 2 didn’t show up. It was a great day and a very successful event.

The well is up and running and the cost is under $12,000. Frank needs to look into the way things were done. The wire for this project was donated by Dave Frank. There will be a volunteer day Saturday July 21^st at 7 AM and another day with Jim McGuire on Monday July 23^rd at 7 AM. You can sign up in the club house. Frank has put coating to deal with the grubs.

BOD Present: G. Kessler, D. Lawler, R. Doolittle, C. Johnson, D. Reichert, T. Latus

G. Kessler nominated D. Lawler for Pres., D. Reichert seconded it – it passed.

G. Kessler nominated T. Latus for V. Pres. D. Reichert seconded it – it passed

C. Johnson nominated L. VanBuskirk for Tres. R. Doolittle seconded it – it passed. Our new officers are:

T. Latus moved we accept the treasurer’s report. M. Sullivan seconded it and it was accepted.

C. Ladies District: Glass Hill Ladies League will be hosting Ladies District

2. Pat VanBuskirk: Pat had a letter from the OD that he read asking us to be part of

a directory the OD was putting together of all the non-profit agencies in the area.

BOD Present: G. Kessler, D. Lawler, W. Doolittle, C. Johnson, D. Reichert, T. Latus

E. Schreppel moved we accept the treasurer’s report. J. Howard seconded it and it was accepted.

complete the remainder of Dave Frank’s term. It was seconded by Tom Latus. It passed.

12. Adjourn – 5:45 PM G. Kessler made a motion to adjourn. Tom Latus seconded it and it was agreed.

14. Adjourn - 6:03 PM Tom Latus made a motion to adjourn. George Kessler seconded it and it was agreed.

BOD Present: G. Kessler, D. Lawler, W. Doolittle, C. Johnson, D. Reichert, T. Latus

Dues are coming in well. Our 990 has been filed. We received the contract from Barrone & Howard.

E. Schreppel moved we accept the treasurer’s report. G. Kessler seconded it and it was accepted.

A. Annual Meeting – The annual meeting was set for Thursday May 17 at 7:00 PM at the Trenton Municipal Center. Members will be notified in the spring newsletter to be out by May 1^st.

We agreed to set the Charity Classic on Sat. Sept. 15 with a rain date for Sun. Sept. 16.

I. Superintendent’s Report: Butch Gilbert and Jack Jones have agreed to come back. They will be starting April 1, 2007. The driveway will be open soon. Frank is looking at a ball dispenser for the driving range.

BOD Present: G. Kessler, D. Lawler, W. Doolittle, C. Johnson, D. Reichert, T. Latus

D. Lawler moved we accept the treasurer’s report. G. Kessler seconded it and it was accepted.

length. Superintendent Shaler informed us that the many additional privately owned carts added to the wear and tear of the cart trails and the

12. Adjourn – The meeting was adjourned at 5:00 PM. D. Lawler made the motion and C. Johnson seconded it. The meeting was adjourned.

BOD Present: G. Kessler, D. Lawler, W. Doolittle, C. Johnson, D. Reichert, T. Latus, E. Schreppel, J. Howard

D. Lawler moved we accept the treasurer’s report. E. Schreppel seconded it and it was accepted.

BOD Present: G. Kessler, D. Lawler, W. Doolittle, C. Johnson, D. Reichert, T. Latus, E. Schreppel

G. Kessler moved we accept the treasurer’s report. D. Lawler seconded it and it

5. Other Business: We discussed trail fees and some possible changes we would

BOD Present: W. Doolittle, T. Latus, D. Lawler, J. Howard, G. Kessler, D. Reichert C. Johnson, E. Schreppel

BOD Present: W. Doolittle, T. Latus, D. Lawler, J. Howard, G. Kessler, D. Reichert Excused: C. Johnson, E. Schreppel

Greens fees were up $3250, cart fees were down $1817. The seed and fertilizer allotment was over budget. Net income was $13,400 over estimates. The bank statement will come on the last day of the month instead of the 23^rd. We haven’t paid Manning $250 for the driving range yet this year and payment for 2005 was made but not cashed.

D. Lawler moved we accept the treasurer report. G. Kessler seconded it and it was accepted.

A. Outing Request – Leiter Doolittle is requesting an outing for Mid York Library on Sept. 29, 2007 (rain date Sept. 30). D. Lawler moved we accept the request and it was approved.

BOD Present: W. Doolittle, T. Latus, D. Lawler, C. Johnson, E Schreppel Excused: D. Reichert, J. Howard, G. Kessler

Also Present: Superintendent F. Shaler, P. VanBuskirk, J. McGuire, C. Reichert

Also Present: Superintendent F. Shaler, P. VanBuskirk, J. McGuire, C. Reichert, L. VanBuskirk, M. Sobel

G. Kessler moved we accept the treasurer report, E. Schreppel seconded it. It was accepted.

Jim McGuire, Carol Reichert and Lorna VanBuskirk asked to address the Board. They notified the Board that the Mele property that is adjacent to the golf course property is up for sale and would like to Board to explore the possibility of purchasing the property for future use. We had a brief discussion and Wink asked Jim, Carol and Lorna to form a committee to study this and bring back to the Board any information they had come up with.

Warner to charge $10 for greens fees for their outing. D. Reichert moved we allow this and G. Kessler seconded it. It passed.

9. For the Good of the Club - The Club Championship went well. 41 participated.

The winners were : Ladies – Open – Donna Ernenwine; Sr. – Nancy Adams; Super Sr. Ricky Doolittle; Men – Open – Steve Smith; Sr. – Bob Pomichter; Super Sr. – Reg Clemons. Tom suggested that the winners from this year be the committee for next year’s Club Championship. The Board will underwrite the cost of play for the Tournament of Champions for this year’s winners.

12. Adjourn – G. Kessler moved we adjourn, D. Reichert seconded the motion.

G. Kessler moved we accept the treasurer report, J. Howard seconded it. It was accepted.

A. Outing Request – Pop Warner Football has put in a request to have a golf outing on Sept. 9^th from 9 – 3 – 18 holes. C. Johnson moved we accept their request, T. Latus seconded it. It was passed.

Soda – Frank will be checking around for prices on Pepsi. We may fill the machine ourselves.

Driveway – This will be done in the future when J. McGuire’s truck will be available.

12. Adjourn – G. Kessler moved we adjourn, D. Reichert seconded the motion.

$6,000.00 will be transferred to Capitol Fund (dues from new people) and $6,563.00 to CA for Sales Tax D. Lawler moved we accept the treasurer report, G. Kessler seconded it and it was accepted.

Security –The new safe is in place and is working great according to Frank and Pat.

Well Update – Dave Reichert sent the information last Thursday. Contract will be coming soon and we will proceed at that time. Tom Manning has been informed that we are putting a well in so as to have more that one water source. The well is moving forward at a positive rate.

Clubhouse Repairs – Reggie Clemons is moving forward on the repairs to the kitchen and the clubhouse. We plan on completion for the repairs by Member/Guest Outing.

D. Reichert moved we accept the slate of officers, G. Kessler seconded it and it was accepted.

- Fencing material has arrived and a work party will be assembled to set in place.

- Although the day was a rainout – we had a nice turnout. Work in the clubhouse included cleaning and painting. Jim McGuire returned later in the week to complete the trimming.

Dues are coming in. We have received 30 new memberships. $100 from each will be put into the Capital Fund from the Application Fund. The 20 new memberships will all be put into the Capital Fund.

D. Reichert moved we accept the tres. report, G. Kessler seconded it and it was accepted.

Daily Receipts – D. Reichert reported we had some well estimates. He suggested we get 3 references from DeLine. The bids do not include pump and testing. We need a quote for $/hr. for testing. Steve Smith, our lawyer, will look over the agreement and information will be e-mailed to Board members.

We received an anonymous note from someone. As per our discussion, we will not consider notes that are not signed.

D. Frank submitted a letter of resignation that would be effective immediately. The letter was accepted. A note of thanks will be sent to Dave for all his time and commitment to Glass Hill.

Website – Adam Helmer will continue to be the webmaster. D. Reichert made a motion to pay $180 fee for web hosting and maintaining our domain name. E. Schreppel seconded it. The motion passed.

T. Cookingham has requested a medical leave of absence for a year, as he doesn’t want to give up his membership. G. Kessler moved we grant the medical leave, T. Latus seconded it and it was accepted. Eileen gave out an updated waiting list. It contains @ 44 names.

BOD Present: W. Doolittle, E. Schreppel, D. Reichert, B. LeBuis, D. Lawler, G. Kessler, C. Johnson, T Latus

1. Wink Doolittle, President, called the meeting to order at 7:07 PM. At this time he thanked everyone for coming to the meeting, introduced the Board of Directors, and reminded members to sign in and register their proxy votes with the secretary.

2. Minutes of the May 2004 Annual meeting were read. J. Bray made a motion to accept the minutes, J. Howard seconded it and they were accepted. Minutes of the May 2005 Annual meeting were read. C. Reichert made a motion to accept the minutes, G. Miller seconded it and they were accepted.

3. The Treasurer’s report was presented by Pat VanBuskirk. R. Doolittle made a motion to accept the report, R. Hosp seconded and it was accepted.

4. Wink Doolittle, President, presented his annual report. He briefly discussed security, water, equipment, expenses and work parties/volunteerism. There will be a work day Saturday June 3, 2006. He hopes many people will show up to help.

A. Water – D. Reichert showed a drawing of a full course irrigation system. He talked about negotiations he has participated in to get a lease for water and how he would like us to drill a second well on Glass Hill for an additional water source.

C. Waiting list/ Lottery – E. Schreppel – Eileen reported that 17 memberships were not renewed and that the Board recently agreed to add an additional 20 memberships to the club. We were then allowed to let in 37 new memberships. The membership list and waiting list will be posted on web and when we have accurate lists they will be posted in the club house.

A. Security – T. Latus talked about the club purchasing a new safe that will hold daily receipts. It will be a heavy safe that will be bolted and cemented to the floor. We are introducing new measures to tighten security.

B. Annual Report on Play – G. Kessler, D. Lawler and B. LeBuis made and extensive report on play at the course for last year. The heaviest play day was Sun., the second heaviest day was Mon., followed by Fri. then Sat.

B. Water Testing – The water at the club is tested twice a year for purity.

C. Suggestions from Membership – Members would like to see some improvements in the kitchen and club house. They would also like dates and agendas posted on the website a week before each Board meeting.

8. Election of Board Members – Chuck Miazga, Nominating Chairman, announced the following members who agreed to run for the Board:

9. Election of Nominating Committee – R. Doolittle made a motion to cast one ballot for the election of Chuck Miazga (chairman), Butch Gilbert, Bob Pomichter, Steve Miller, and Fran Miazga to serve as the nominating committee. J. Bray seconded the motion and it was accepted.

10. A motion to adjourn the annual meeting was made by B. Doolittle and seconded by J. Howard. The meeting was adjourned at 9:20 PM.

11. Adjournment – A motion was made and accepted to adjourn the special meeting.

Frankie will be checking for availability of safes and the possibility of how to secure to the floor. D. Lawler made a motion to authorize up to $500 for the safe and other things needed to secure it. D. Frank seconded it and it passed.

E. Schreppel went over the waiting list and we still have a few members that have not responded about renewing their memberships.

D. News letter – We will be sending out the newsletter soon with the meeting notice and proxy included.

Frank Hollenbeck, John Howard, George Kessler, Dick Lawler, Dave Reichert. We will be electing 4 people for the board this year. The top three vote getters will serve for 3 years and the 4^th vote getter will serve for one year to fill the seat vacated by Jeff Hatzinger.

A. Operating - We hired Larry Caitlin to test our water and to take it to Verona Labs to be tested. This is something we have to do every year. The water will be tested again in August.

B. Water – D. Reichert gave a report. He recommends that we look into putting in a commercial well. We had an estimate of $15000 from Lee Bates & Son. The Board agreed to proceed with this.

E. Building – We will be doing some renovations to the kitchen and a vent is needed in the cellar because it is damp down there.

J. Web Site – The proxy and calendar will be updated and put on the website.

So far we have 106 paid memberships and 5 have notified Pat that they will not be

returning. The following people are not renewing their memberships or are changing their membership in some way: W. Jones, B. Field, B. Kowalski (couple to single), G. Jones, W. Hysert, B. Casey.

D. Reichert moved that we approved starting at #6 on the waiting list and going down to #20 to be added to the membership as vacancies become available.

E. Schreppel will put together a sub committee to come up with a New Member Orientation Packet. B. LeBuis and C. Johnson will help her.

We received a letter from the NYS Golf Association wanting us to join their organization for $100/yr. After a brief discussion we chose not to join.

We received a letter from Barrone, Howard, Hilton, Powers CPA concerning a contract to do Federal Forms.

A. Daily Receipts – Tom gave a report with recommendations. A discussion followed. Frank is looking into possibly buying a heavy duty safe.

B. Poland – A letter will be sent letting them know we will be requesting a raise in fees from $600 to $750 for the 2007 school year.

C. Superintendent’s Contract – We will discuss this in executive session.

D. Tractor Sale – Nothing new as of this time. S. Smith may get a court date.

E. Outing Fees – We had a discussion on what to charge non-members for special outings (i.e. Lions, Rotary, Charity Classic). D. Reichert moved that Ladies District will be charged $8 for non-members, the above mentioned groups will not be charged a specific amount but will give a donation to the club, and at all other outings non-members will be charged $10 for 9 holes and $15 for 18 holes. B. LeBuis seconded the motion and it passed.

B. Water – We are trying to get a lease for the property for $1000-$1500/yr.

D. Reichert made a motion to go into Executive Session at 5:45 PM to discuss personnel issues. T. Latus seconded it. The motion passed.

C. Johnson moved we accept a new Superintendent’s Contract. E. Schreppel seconded the motion. It passed.

BOD Present: W. Doolittle, C. Johnson, D. Lawler, G. Kessler, B. LeBuis, D. Reichert, D. Frank

D. Frank moved we accept the treasurer’s report and D. Lawler seconded the motion. It passed.

A. Daily Receipts – Pat VanBuskirk and Tom Latus are working on this. A final

report will be given in March. As suggestion was made that during outings the person in charge of the event should hand the money directly to Pat instead of putting it in the box.

B. Poland – A letter will be sent soon to let Poland know we are raising their fee for their golf team from $600 to $750 for the 2007 season. At a school outing precautions need to be taken on who should be playing golf.

C. Superintendent’s Contract – Lawyer Steve Smith sent back the Superintendent’s Contract and Frank and Wink will discuss it.

E. Timber Harvest – As of 2/15/06 the timber harvest was completed. The timber was drawn to a loading area and the buyer came last Saturday. We received a check for $1675 - $1600 for the lumber harvested and $75 for a load and a half of firewood. During the harvesting some new roads were opened up that may wash out. During the harvest a possible new source of water was found. In the spring we may look for water again if the road doesn’t wash out. We spent $800 on the original search.

F. Proposed Policy Changes – We reviewed the policy changes presented by B. LeBuis. D. Frank moved that we accept the new Dependent’s Policy, D. Reichert seconded the motion and it was passed. Rules of Play – when the score card is updated we should make the policies posted and those on the card consistent. We decided to delete the Outing Fee Policy and leave the application as it is with the current fee. The Urgent/Emergency Situations needs some new wording. Sr. Men’s League – This should not be a policy so it was deleted. Our By – Laws state the Board has the final jurisdiction over all leagues.

F. Social – Cards will go out to members with death or illness in their family.

I. Current Policy – We are presently looking at out policies to consider what if any changes we want to make. B. LeBuis presented some changes he would like us to consider.

J. Web Site –The website is up to date. We will work on putting together an e-mail directory of all members and in the future we may consider e-mailing some of the newsletters instead of sending them out by US Post.

$1100 was transferred out of the Sav. Acct. and $3000 was transferred out of the Sav. Cap fund to pay bills. These accounts will be reimbursed as soon as we have some income. We paid $800 for the water search behind tee #2 and property taxes of $2310 for this year. The taxes were $2144 last year. Our overall expenses were $1000 more than our income and that was attributed to the loss in the robbery and increases in fuel and insurance costs. D. Frank moved we accept the treasurer’s report and D. Lawler seconded the motion. It passed.

B. Poland – We discussed raising the fee for the Poland School Golf Team to use our course. We decided to keep the fee $600 for this year and raise the fee to $750 for 2007. The secretary will notify the school district shortly by letter. C. Johnson made the motion to do this, D. Lawler seconded it. The motion was passed.

C. Superintendent’s Contract – After some discussion the Board gave Wink authorization to continue talks with Frank Shaler about his contract for the upcoming year and possible subsequent years.

B. Water - D. Reichert has been in touch with Mr. Manning concerning the lease for his property. Last year’s check was not cashed. Mr. Manning will send a copy of the lease for the driving range and tee #1 to D. Reichert who will forward it to Steve Smith to look over. D. Reichert may have another meeting with the Trenton Falls Association members Brian O’Shea and Todd Richard.

D. Membership/Outings – The Lion’s Club put in a request for an outing on July 7, 2006 from 10:00 AM – 3:30 PM. It will be 18 holes with a shotgun start. This outing was approved.

We are considering allowing charitable events – Lions, Rotary and the Charity Classic – to pay a set fee to the club instead of charging greens fees.

F. Social – 4 sympathy cards will go out to members with death in their family.

H. Publisher – The latest newsletter is on the website. The spring one will be sent.

I. Current – We are presently looking at out policies to consider what if any changes we want to make. B. LeBuis presented some changes he would like us to consider.

J. Web Site – Some new information has been added to the website. We are up-to-date with Board minutes and the waiting list. The newsletter looks good.

G. Kessler moved we go into executive session at @ 5:00 PM, D. Frank seconded and we went into Executive Session.

D. Lawler moved we come out of executive session and reconvene our regular Board of Directors meeting @ 5:40 PM, B. LeBuis seconded.

12. Adjourn – B. LeBuis moved we adjourn, D. Frank seconded. We adjourned at 5:45 PM.

December 19, 2005

Call to order – The meeting was called to order by Pres. Wink Doolittle @ 4:03 PM.
Minutes from previous meetings – D. Frank moved to accept the minutes of the Nov. 21, 2005 meeting with some corrections and additions, E. Schreppel seconded the motion.
Treasurer’s report – The treasurer’s report was presented by P. VanBuskirk

CA - $ 2902.32

App. Fee Acct. - $ 7,788.26

SA - $ 2,240.75

Cap Sav. Acct. - $ 46,496.85

Miscellaneous –$20,000 was transferred from CA to Cap. Sav. Acct. The December report does not reflect the loan payment. B LeBuis moved we accept the treasurer’s report. D. Lawler seconded the motion.

Committee Reports –
1. Water – D. Frank gave a report on #2 well and evaluating the timber in

the area. The report is included in the records. As the report states we could not get the water flow we desired so we will not be drilling there in the future. Clark Wollaber has our maps so he can try to determine our property lines. D. Reichert stated that Mr. Manning has received a lot mail expressing concerns from some Trenton Falls neighbors about giving us an easement for water rights. They feel it will create problems with their water.

Budget – We went over a proposed budget for 2006. We discussed possible rates for the upcoming year, security and researching a range ball dispenser.

Executive Session – D. Frank moved we go into Executive Session, G. Kessler seconded it and we went into Executive Session. D. Lawler moved to adjourn the executive session and reconvene our regular Board of Directors meeting with a second by B. LeBuis.

New Business – D Lawler made a motion to authorize Wink to open negotiations with Frank Shaler for the 2006 year. G. Kessler seconded the motion and it passed.
Outings – Rotary 5/7/06
Next Meeting – 1/16/06 – 4:00 PM – Trenton Municipal Center

10. Adjourn – D Lawler moved we adjourn – E. Schreppel seconded the motion. The meeting was adjourned at 5:30 PM. Respectfully Submitted – Claudette Johnson

November 21, 2005

BOD Present: W. Doolittle, C. Johnson, E. Schreppel, T. Latus, D. Lawler,

G. Kessler, B. LeBuis Also Present: Asst. Treasurer P. VanBuskirk and Superintendent F. Shaler Excused: D. Frank, D. Reichert

Call to order – The meeting was called to order by Pres. Wink Doolittle @ 4:03 PM.
Minutes from previous meetings – D. Lawler moved to accept the minutes of the Oct. 17, 2005 meeting with some corrections and additions, G. Kessler seconded the motion. D. Lawler moved to accept the minutes of the special meeting held on 8/22/05. G. Kessler seconded the motion.
Treasurer’s report – The treasurer’s report was presented by P. VanBuskirk

CA - $ 22,874 ( $20,000 of this was put into Sav. Cap Acct.)

App. Fee Acct. - $ 7,500

SA - $ 2,235

Cap Sav. Acct. - $ 26,900

Money Market and CD – was moved to Citizen’s Bank – This bank had the best rates - 3.50 for money market – 7 mo. CD 3.9%, 12 mo. 4.25 %

Miscellaneous – we have just a few bills to pay for this year, a few people have called to ask about gift certificates as Christmas presents – Pat will send a gift cert. and let them know what the exact amount after the board has decided on the rates for 2006. G. Kessler moved we accept the treasurer’s report. D. Lawler seconded the motion.

4. Privilege of the Floor: none

Old Business:
1. Daily Receipts – there has been no further information from the police concerning the break in.
2. Poland School – this is still on hold. We will need to make a decision soon as they are putting together their school budget.
3. Tractor Sale – Mr. Franco’s lawyer sent a proposal to Steve Smith concerning the tractor. Initially we offered to refund Mr. Franco $500. After a brief discussion we agreed to inform Mr. Smith that our offer stands.

New Business:
1. News Letter – Reports are to be sent to Heidi Jones.

Superintendent’s Wish List: Frank will present his wish list with the Superintendent’s Report.

7. Committee Reports:

A. Operating: the water is off.

B. Water: Todd Richard , President of the Trenton Falls Association, sent a letter to the Manning’s with concerns about the water project we are discussing. John Knower, through local resident and attorney Brian O’Shea, also sent a letter with concerns about the water.

D. Reichert met with the Trenton Falls Association and we will continue to have a dialogue with any persons with any concerns on this matter. We discussed D. Frank’s report on exploring for a well on #2. Initially we may need to expend @ $1000 for a test for water then possibly an additional monies not to exceed $7000 to put in tiles, well, electricity, transformer and anything else we need to get a working well. Dave has the authority to hire Clark Wollaber to do an initial test. We are looking for 30 gal. per min. If this rate is not reached we will stop the process for now. D. Lawler moved to allow Dave to go ahead and get the test done. E. Schreppel seconded the motion.

C. Course Development: on hold

D. Outings: The Rotary put in a request for an outing on May 7, 2006. This was okayed.

E. Building: - No report

F. Social: - No report

G. Historian: - No report

H. Publisher: H. Jones will be publishing our next newsletter

I. Current Policy: B. LeBuis pulled the policies from the website. He will have a report on possible rewording for us in Jan.

J. Website: a report was given to us from Adam Helmer regarding website activity.

8. Superintendent’s Report – Frankie gave us his wish list for 2006

Sod cutter – new $2300 (can get used)

Tamper - new $200 – 700 (can get used)

Small drum roller - $130 poly, $120 steel

Walking greens mower - $1000 - $3000 (can get used)

Roto tiller - $500 - $800 new (can get used)

Lightweight fairway mover – new $30,000-$40,000 (can get used)

Small bucket for backhoe $300

Fundage for fairway seed

9. For the Good of the Club –

Outings – A. Rotary 5/7/06
Next meeting –Budget meeting only –12/19/05 4:00 PM Trenton Mun. Center
Adjourn- T. Latus moved and G. Kessler seconded the motion. The meeting

was adjourned. Respectfully Submitted – Claudette Johnson

October 17, 2005

BOD Present: W. Doolittle, C. Johnson, T. Latus, D. Lawler, D. Reichert, G. Kessler, D Frank, B. LeBuis Also Present: Asst. Treasurer P. VanBuskirk and Superintendent F. Shaler Excused: E. Schreppel

Call to order – The meeting was called to order by Pres. Wink Doolittle @ 4:02 PM.
Minutes from previous meeting – D. Lawler moved to accept the minutes of the Sept. 19, 2005 meetings with some corrections and additions G. Kessler seconded the motion
Treasurer’s report – The treasurer’s report was presented by P. VanBuskirk

CA - $ 1783.65

SA - $4731.41

SA Activity - $10,540.87 was moved from Sav. To Sav. Cap Acct.

Large CD – was due to be renewed Wed. Oct. 18 – has @ $40,500 in it. Pat shopped around for good rates for renewal and possible change in banks. He will keep us updated. D. Frank moved we accept the treasurers report, D. Lawler seconded.

Budget figures – greens fees are ahead of last year, cart fees are down, range fees

are down, expenses are higher, seed and fert is over

4. Privilege of the Floor: none

Old Business:
1. Daily Receipts – we may need a computer system if we put in a new water system and we will need a secure place to put this. The computer system could also be hooked up to security cameras if we chose to go this route to make our club house more secure. We want to make the club house more secure for next year and we want to have a definite plan in place at the beginning of next season. B. LeBuis questioned our storing of historical records in a non-fire proof room. We will think about this.
2. Poland School – we are looking to increase fees next year relative to golf team usage.

C. Score Card Revision – B LeBuis will chair a committee to revise our

cards making sure they reflect any rules changes we have had since the

last revision.

New Business:
1. Superintendent’s Wish List: Frank will think about this and get back to us. He mentioned a walking green’s mower, side cutter, tamper, drum roller.
2. Newsletter – Heidi Jones will be putting out the newsletter. We are exploring the possibility of putting this out electronically for the fall.

C. Elect Secretary – D. Lawler moved that Claudette Johnson be elected secretary and D. Reichert seconded it. It was accepted

D. Welcome – We welcomed B. LeBuis as a new board member to fill out J.

Hatzinger’s term that will expire in 5/06.

7. Committee Reports:

A. Operating: Art Hughes finished the foundation work. His bill was

$2475 and we paid Don Helmer $300 for back hoe work. It was requested

that plans be set to do some work in the kitchen, to be done before the

season next year. We will need to do the security room over as well and

these can be done at the same time. In regards to security Frank has reported that he has been at the course everyday until @ noon.

B. Water: D. Reichert gave a report on the water system. A possible added water source could be behind #2 green. D. Frank gave a report and he is getting estimates on this project from many area contractors. D. Frank will pursue well and if estimates are reasonable will e-mail the information to us. More information will be forthcoming on water sources. When excavations are decided F. Shaler Jr., R. Clemons and F. Shaler Sr. will be consulted on course design.

C. Course Development: When excavations are decided F. Shaler Jr., R. Clemons and F. Shaler Sr. will be consulted on pond design.

D. Outings: Rotary will be submitting a request for 2006.

E. Building: the Club House foundation work is complete

F. Social: no report

G. Historian: no report

H. Publisher: H. Jones will be publishing our next newsletter

I. Current Policy: no report

J. Website: no report

8. Superintendent’s Report – We are set up to rent Turin’s machinery twice next

year for a total cost of $1400. We need to consider what we want to do with seed

& fert and to get back to overseeding for next year. He would like us to consider

remodleing secure room as office for the future. He planted 4 trees. He will look

into replacement trees.

9. For the Good of the Club – D. Frank requested that when an event is held the

chair person needs to submit a report to the website or D. Frank so he can put it

on the website. D. Frank asked that the minutes reflect his opposition to the

giving of a free unsolicited membership. B. Lebuis requested that we check out the policies listed on the website and revised them as needed.

Outings – no report
Next meeting – November 21, 2005 at 4:00 PM at the Trenton Municipal Center
Adjourn- D. Lawler moved and D. Reichert seconded the motion. The meeting

was adjourned. Respectfully Submitted – Claudette Johnson

September, 19 2005

BOD Present: W. Doolittle, C. Johnson, E. Schreppel, T. Latus, D. Lawler, D. Reichert

Also Present: Asst. Treasurer P. VanBuskirk, Superintendent F. Shaler, and guests J. McGuire, J. Tinker.

Excused: D. Frank, G Kessler

Call to order – The meeting was called to order by Pres. Wink Doolittle @ 4:05 PM.
Minutes from previous meeting – D. Lawler moved to accept the minutes of the August 15, 2005 meeting E. Schreppel seconded the motion.

The Franco tractor sale amounting to $5100 is currently in dispute and in negotiation with our attorney, Steve Smith, and Mr. Franco’s attorney.

Treasurer’s report – The treasurer’s report was presented by P. VanBuskirk

CA - $ 2211.71

SA - $25,257.14 includes $5100 for tractor and $10,540.87 from small CD – this money was put into the SA to get more interest

Our operating capital is $10,000 – we should not spend the other $15,000

We thought Mr. Franco was satisfied with the tractor deal and the subsequent renegotiations. We hope to have this settled soon.

Budget figures – We are @ $1000 down on greens fees with a month to go

We are @ $1000 down on cart fees. The money taken may account for this.

School taxes are $280 higher. Gas/diesel are already $200 over budget and with rising gas costs we expect both the gas and diesel lines to be over budget at the end of the year.. We will hold off on getting any more diesel fuel until Frank calls. Pat requested that Frank put in his wish list for next year.

D. Lawler moved that we accept the tres. report and E. Schreppel seconded.

4. Privilege of the Floor: none

Old Business:
1. Daily Receipts – Pat and Frank have discussed how to handle the daily receipts. The Board discussed the possibility of buying a steel drop box and video equipment (that may run $1800). Pat, Frank, and Tom will work on it.
2. Thefts/ Security – The investigation is still on-going. Also mentioned was the destruction done to Ernenwein’s cart.
3. Poland School – on hold for possible increase in fees relative to golf team usage in the future.

D. Trees – Massoud’s will make good on some trees that died prematurely after transplanting on the course.

E. Score Card Revision – A committee will be set up to study this.

F. Fence – Frank will replace the fence on #1 and #6.

New Business:
1. New Director: We will need a new director to replace J. Hatzinger for the

remainder of this year. D. Lawler moved to ask B. LeBuis to fill in, D. Reichert seconded the motion. The motion passed.

Newsletter – Heidi Jones will be putting out the newsletter. The next one

will go out the end of Oct. The deadline is Oct. 15. If you have anything

for the newsletter you can e-mail Heidi at hjones@dreamscape.com or call her at 896-4039.

C. Leagues – D. Frank asked Pat VanBuskirk about revenue from the

leagues.

D. Jim McGuire – It was decided that the Board will send a card to Jim

McGuire and in it include a note to let him know that we will be giving

him a free membership for the 2006 year for all his work this year and all

the times in the past.

Committee Reports:
1. Operating: The foundation work is underway. It may cost@$2200-2500.

The water was tested in June and Aug. and passed both.

B. Water: D. Reichert shared with us drawings of what water on the course would look like.

C. Course Development: no report

D. Outings: Price Chopper may be submitted for Oct. 16.

E. Building: no report

F. Social: Card to Dan Forcey who had an operation.

G. Historian: Information will be stored in back room.

H. Publisher: no report

I. Current Policy: no report

J. Website: The secretary will submit July and Aug. minutes.

Superintendent’s Report -
1. Frank will submit his wish list for 2006.

For the Good of the Club – no report

Outings – Winners of the Club Championship and the Member/Guest will be put on the website. Reggie Clemons sent $500 to the Hurricane Relief Fund from his Charity Classic.
Next meeting – October 17, 2005 at 4:00 PM at the Trenton Municipal Center

12. Adjourn- The meeting was adjourned.

Respectfully Submitted – Claudette Johnson

August 15, 2005

BOD Present: W. Doolittle, J. Hatzinger, C. Johnson, E. Schreppel, T. Latus, G. Kessler, D. Lawler, D. Frank

Also Present: Asst. Treasurer P. VanBuskirk, Superintendent F. Shaler, and guests J. McGuire, J. Tinker.

Excused: D. Reichert

Call to order – The meeting was called to order by Pres. Wink Doolittle @ 4:03 PM.
Minutes from previous meeting – D. Lawler moved to amend and accept the minutes of the July 18 meeting.
Treasurer’s report – The treasurer’s report was presented by P. VanBuskirk

CA - $ 5012.50 (does not reflect $5100 dep on 8/2/05 for the sale of

SA - $14,601.21 the old tractor)

Bills paid: exterminator, water testing in June

The new mower was purchased out right – not shown. A down payment was made and the first payment of $555.56 was made.

The green’s fees and cart revenue was up from this time last year.

D. Frank moved that we accept the tres. report. It was accepted.

Privilege of the Floor: Jim Tinker was there to tell us the Tinker and Thayer family would like to donate a bench in honor of Jack Thayer to Glass Hill. Once purchased it will be placed where the family would like. It may be placed on the men’s tee of the first hole.

J. McGuire was also there as an interested member to find out what is known about the recent robbery at the club. That will be discussed later in the meeting.

Old Business:
1. Future Resident Application- Dave Frank moved to accept an unnamed application. After some discussion the motion was not passed due to lack of a second.
2. Fence on hole #6 – nothing done yet
3. Tractor Sale – We sold the old tractor for $5100 to Mr. Ralph Franco of Frankfort, NY. We had over 40 inquiries and this was the highest offer. We spent $43 on newspaper ads and $45 on an ad in Auto Trader
4. Waiting List Applicant Withdrawal – Michael D. Phillips is no longer interested in being a member of Glass Hill and would like his name removed from the waiting list. His application fee will be returned.

Applicants Sponsor Withdrawal – Ricky Dygert was able to get B. Pomichter to be his 2^nd sponsor so he will be able to stay on the waiting list in his present position.

Poland School – additional information will be forth coming.
Trees – We lost 1 bought tree. That will be replaced.

New Business:
1. Secure Room: T. Latus and P. VanBuskirk will be working on security questions and then a discussion ensued with many ideas being considered.

J. McGuire suggested coupon books instead of turning in money. As of now money and sign in sheet will be taken out every night. The suggestion of concreting any future safe to the floor was offered. We will investigate if it is worth turning this into the insurance company.

B. Score Card Revision – We have a good number of score cards at the

moment but we need to revise them when the time comes to reorder.

Dave Frank requested that the Pres. appoint a committee to update our current cards.

Committee Reports:
1. Operating: We are waiting for Art Hughes to work on the foundation.
2. Water: The testing will continue to be done.
3. Course Development: On hold
4. Outings: Steuben Striders outing went well. Their deposit will be returned.
5. Building: Bob LeBuis and Jack Jones are supposed to be working on the kitchen. They will be talked to to see what they plan to do.
6. Social: Sympathy cards were sent to: Hildebrandt, Smith, Thayer
7. Historian: no report
8. Publisher: no report A newsletter will go out in October
9. Current Policy: no report
10. Website: information on the Club Championship was updated – that will be held Sat. Aug. 20, 2005 (rain date Sun. Aug. 21)
11. Water Report: A report was submitted. D. Frank will talk to L. Roberts about an agreement of first offer of refusal in the event of a purchase of the Manning property. F. Shaler has some questions and concerns. The document with Bob and Ruth Manning will hopefully be drawn up soon.

Superintendent’s Report -
1. The third green has had some trouble. It will be aerated.
2. The Club Championship will be played on Sat. Aug. 20, 2005. The open div. for men will play 27, the seniors and super seniors for men and all the ladies divisions will play 18. The tee off times will be posted.

For the Good of the Club – it was noted that our rental carts need clearly marked numbers so members can tell which cart they are renting. Everyone needs to be reminded that there needs to be at least one member with all 4-somes. Dave Frank made some comments about conduct at the course.
Outings – No new ones scheduled
Next meeting – September 19, 2005 at 4:00 PM at the club house.
At the end of the meeting J. Hatzinger resigned as secretary and his position on the board. Respectfully Submitted – Claudette Johnson

July 18 , 2005

BOD Present: W. Doolittle, C. Johnson, E. Schreppel, , T. Latus, J. Hatzinger, D.Frank, D.Reichert

Also Present: Assistant Treasurer P. VanBuskirk, Superintendent F.Shaler

Absent/Excused: Dick Lawler

1. Meeting called to order by wink Doolittle 4:05 pm

2. Minutes from previous meeting: motion to amend the June minutes

3. Treasurer’s Report July: Presented and discussed by P. Vanbuskirk. $10.100 in greens fees has been collected up from $8400 in 2004. Course finances running smoothly and on schedule according to Mr. VanBuskirk.. D. Frank moved to approve the Treasurer’s report. E. Schreppel seconded. approved

4: Privilege of the floor: No one present

A.Future Resident Application: Tabled further discussion and possible vote on the issue until August meeting. Issue regards acceptance of a blank application to be utilized in the event of a member’s house sale to increase new buyer’s entry to the course.

B. Water: D1. Reichert still in discussions with Manning family regarding water situation with hopeful results at August meeting. D2. Mele main residence: It was brought to a board member’s attention through real estate discussions that no further communication regarding the property and the course will be occurring for the immediate future.

C. Course Development: on hold for august meeting

D. Fence: Superintendent Hailer reported that the existing stretches and holes in the safety fences can and will be repaired without new purchases for this year.

E. Building: Exterminator hired to eliminate carpenter ants. Art Hughes hired to add ventilation and restructure foundation with vent windows.

F. Social: Bereavement cards sent out to passed away members.

G. Historian: W. Doolittle reported that member Heidi Jones has been appointed official historian and publisher of the course.

H. Current policy: The board agreed a new application will be sent to Mr. Divert and will require two new sponsors before consideration for acceptance.

I. Website: D. Frank reported the website continues to grow and be monitored by members as Webmaster by Adam Helmet. Board members reported using it to check schedules and reread meeting minutes, and overall it has been a great success thanks to the gentleman involved.

8. Superintendent’s Report: Superintendent shaler reported the purchase of a new Kubota tractor for $25,000 that has already been delivered to the course and is available for all members to see. Also purchased was a zero degree mower for new equipment. Pump broke again from silt build up and this ongoing problem is under discussion. It has been made a priority and must be dug out and repaired soon. There have been many member and guest compliments given to Mr. Shaler and his part time helpers regarding the outstanding quality of this years greens and the overall course despite the drought, and the Board agreed these kudos are well deserved and should be noted.

9. Next Meeting Monday August 15, 2005. 4pm at the course. Board Members Please make note due of date change to a typo on the website. Several Privileges of the Floor are expected to attend so all Board Members should try and be there.

Submitted 8-13-05

Jeff Hatzinger, Secretary, Glass Hill Golf Club

June 20 , 2005

BOD Present: W. Doolittle, D. Lawler, E. Schreppel, , T. Latus, J. Hatzinger, D.Frank: D.Reichert

2. D.Lawler motioned to accept previous minutes from previous meeting. Motion carried.

5. A.Old Business: Poland School agreement. Research continues into what comparable schools pay for similar services, but consensus among Board is that Poland’s fees will be increasing in 2006.

B. By Law changes. Nothing accomplished due to lack of numbers at annual meeting.

6. New business— 2005 Officers elected. Wink Doolittle-President, Dave Frank-Vice President, Jeff Hatzinger-Secretary, Lorna VanBuskirk-treasurer.

A. Operating: Board agreed to have membership priority given opportunity to bid on clubhouse foundation repairs.

8. Superintendent’s Report: Discussion held regarding purchase of new tractor (bids$25,000 Evans and $30,402 Moffit) and zero degree mower. D. Lawler motioned to purchase mower for $6400. Eileen Schreppel seconded. Approved. Large tractor in discussion.

9. For the Good Of the Club—Unnamed Application for membership further discussed and tabled until further meeting.

May 12, 2005

BOD Present: W. Doolittle, D. Lawler, E. Schreppel, , T. Latus, C. Johnson, J. Hatzinger, D.Frank: D.Reichert

2. D. Lawler motioned to accept minutes of previous meeting as presented. Motion carried

3. Treasurer’s Report- Presented and discussed by Pat Van Buskirk. Accepted

Dave Frank---106 votes

B. Men’s League outing request changed to Sunday September 11, 2005 motion approved

6. A.Superintendent’s Report: Frank noted .5 acre more greens have created from mowing efforts

B. George Zacek complaint regarding hoses on the greens in the evenings. Board agreed to allow Frank discretion.

April 25, 2005

B. Poland School Agreement: Poland School has been made aware of a potential increase in their 2006 fee structure for golf team use of the course, per J.Tinker. Board members have started comparing rates with other schools. No decision as of yet.

A. Members Requests/Medical Deferments: Jack Jones requested a one year medical deferral in writing. Approved.

B. The family of Henry Miller was presented with a cold cut tray from the club totaling $50.

C. Annual Meeting: Board members agreed to individually call as many members as possible to encourage attendance in person or by proxy at the Annual and Special Meetings, to be held on Thursday, May 12, 2005 at Unity Hall in Barneveld. P. VanBuskirk to provide current membership list to Board ASAP.

A. Operating: D.Lawler reported to the Board that the Club’s water has been tested, approved and posted by Tim Powers. Will be retested in August 2005.

D. Membership/Outings: J.Tinker reported, outings posted below. New application received from Jeanne Sanderl.

July 18, 2005

June 20, 2005

May 12, 2005

Dave Frank---106 votes

April 25, 2005

July 18 , 2005

June 20 , 2005