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The Minutes 2006 Annual Meeting of Members 2003_Annual_Meeting_of_Members_
Glass Hill Annual Meeting
BOD Present: C. Johnson, G. Kessler, T. Latus, D. Lawler, E. Schreppel, D. Reichert, J. Howard, R. Doolittle
Sav. Acct. $61,035.36 Ch. Acct. $ 41,294.59 Sav. Cap. $ 1,846.82 App. $ 4,117.77 Total $108,294.54
C. Miazga made a motion to accept the treasurer’s report, R. Hosp seconded the motion and the motion passed.
Chris asked for comments and suggestions from the membership. The water system is working, The automatic turn on does not work at the moment but will be rectified soon. He has called the salesman to get this taken care of. Some of the clay in the pond has separated. This will be taken care of.
There are a few people who have not responded to the dues letter. June 1st is the cut off date. If they do not respond by then their names will be dropped from the membership list and people on the waiting list will be called to see if they still want to join. There are 7 people on the waiting list. People are called as there are openings for membership. We have a cap of 305 memberships.
We will be having a children’s golf clinic this year. It is for children of members. It will take place on Tues. and Fridays at the club. We have a cap of 20 children. There will be a sign up sheet posted in the clubhouse. It will also be put on the website. The children must have their own clubs. The age range is 5 – 12. Carol Reichert, Eileen Schreppel, Ricky Doolittle and Jon Harter will be running the clinic.
Reg Clemons commented on golf etiquette and requested that everyone be vigilant about fixing ball marks.
Election of new directors : The following people were elected to serve 3 year terms: John Howard, Wink Doolittle, and Rose Hosp.
Nominating Committee: Dick Lawler moved we have the following people on the nominating committee, Lorna VanBuskirk seconded the motion and it passed. The member of the nominating committee for the upcoming year are: Chuck Miazga, chairman; Fran Miazga, Bob Pomichter, Carol Reichert, and Steve Miller.
Jim Tinker was concerned about the number of outings we were having at the club. He would like us not to increase the number and consider very carefully before we accept any outings in the future.
We will list on the website when the Ladies, Mens, Seniors and Couples Leagues will be playing so members will know when the course might be a bit busy.
The list of play days of the school golf league (Poland uses us as their home course) will be posted next to the sign in sheet.
Respectfully Submitted – Claudette Johnson
BOD Present: C. Johnson, J. Howard, R. Doolittle, A. Helmer, E. Schreppel, T. Latus, Excused: W. Doolittle, R. Hosp, D. Reichert
Also Present: C. Symula, P. VanBuskirk
Sav. Acct. 80,622.65 Cap. Sav. 1,848.97 App. 4,221.07 Ch. Acct. 10, 162.54 Total $96,855.23
Pat reported that we have not heard from 27 members. They have until the end of May to pay. C. Johnson moved we accept the treasurer’s report. E. Schreppel seconded the motion and it passed.
Waiting List : We have 34 names on our waiting list.
Carts – The issue of use of carts need to be addressed.
Charity Classic – A $1000 donation was made to AmeriCares to Haiti from monies generated from the Charity Classic.
Outings: Pop Warner has requested and outing on Saturday September 11, 2010 and the Men’s League has requested and outing on Saturday September 18, 2010. The Club Championship will be held Saturday August 21 and Sunday August 22, 2010 C. Johnson moved we accept these outings and dates and T. Latus seconded the motion and it passed.
New Business:
Board Members: We have a slate of 4 members running for 3 seats on the Board of Directors that are up for election. Members will vote for 3 of the 4 at the annual meeting on Thursday May 27, 2010. Those members running are: Ricky Doolittle, Adam Helmer, Susan Kimick and Paul Noonon.
A. Rotary 5/3/09 B. Northern Fastpitch 5/16/09 5/15/10 (Sat.) RD 5/16/10 C. Legion 6/12/09 (Friday) 6/11/10 (Fri) D. Ladies District 6/29/09 (Monday 6/28/10 (Mon) E. Lions 7/10/09 (Friday) F. Steuben Striders 7/17/09 (Friday) 7/16/10 (Friday) G. Club Member Guest 7/18/09 7/17/10 H. Club Championship 8/15,16/09 8/21-8/22/10 I. Charity Classic 8/23/09 J. Barb Smith 9/11/09 (Friday) K. PopWarner 9/12/09 9/11/10 L. Men’s League 9/19/09 9/18/10 M. Rotary 5/2/10(Sun)
9. Annual Meeting – The Annual meeting and Election will be Thursday May 27, 2010 at 8 PM at the Trenton Municipal Center.
10. Adjourn – The meeting was adjourned at 6:00 PM.
11, Next Meeting- Our next regular board meeting will be Thursday May 27, 2010 after the annual meeting at the Trenton Municipal Center.
Respectfully submitted – Claudette Johnson
approved minutes
BOD Present: C. Johnson, W. Doolittle, E. Schreppel, A. Helmer, T. Latus, R. Hosp, J. Howard, D. Reichert Excused: R. Doolittle
Also Present: C. Symula, P. VanBuskirk
Sav. Acct. 8,620.82 Cap. Sav. 1,848.77 App. 3,220.73 Ch. Acct. 22,198.32 Total $35,888.64
Pat reported that dues were coming in steadily, ahead of last year’s rate. 1 person has sent a letter telling us they would not renew their membership. W. Doolittle moved we accept the treasurer’s report. C. Johnson seconded the motion and the motion passed.
Waiting List : We have 24 names on our waiting list. Eileen will be calling a few new members after April 1st when we have a better idea of who is coming back and who is not.
Outings: The Holland Patent American Legion has requested and outing on Friday June 11, 2010 and the Rotary has requested and outing on Sunday May 2, 2010. C. Johnson moved we accept these outings and dates and T. Latus seconded the motion and it passed. The Club Member guest will be Saturday July 17, 2010.
New Business: The course will again be offering golf lessons for children of members. They will be held on Tuesdays and Fridays from 9 – 11 AM. Carol Reichert, Ricky Doolittle and Eileen Schreppel will be running the lessons. The club will support the program as we did last year. R. Hosp made a motion to have the lessons take place, T. Latus seconded the motion and it passed.
Board Members: Eileen will be getting off the board this year – her term is up. Adam’s and Ricky’s terms are also up and they have agreed to run again. We will need a replacement for Eileen. Chuck Miazga will be contacting people to see if they are interested in running for the vacant board seat.
A. Rotary 5/3/09 B. Northern Fastpitch 5/16/09 5/15/10 (Sat.) RD 5/16/10 C. Legion 6/12/09 (Friday) 6/11/10 (Fri) D. Ladies District 6/29/09 (Monday 6/28/10 (Mon) E. Lions 7/10/09 (Friday) F. Steuben Striders 7/17/09 (Friday) 7/16/10 (Friday) G. Club Member Guest 7/18/09 H. Club Championship 8/15,16/09 I. Charity Classic 8/23/09 J. Barb Smith 9/11/09 (Friday) K. PopWarner 9/12/09 L. Men’s League 9/19/09 M. Rotary 5/2/10(Sun)
9. Annual Meeting – The Annual meeting and Election will be Thursday May 27, 2010 at 7 PM at the Trenton Municipal Center.
10. Adjourn – The meeting was adjourned at 5:45 PM.
11, Next Meeting- Our regular board meeting will be Monday April 19, 2010 at 5:00 PM at the Trenton Municipal.
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, W. Doolittle, E. Schreppel, A. Helmer, T. Latus, R. Hosp Excused: R. Doolittle, J. Howard, D. Reichert, P. VanBuskirk
Also Present: C. Symula
Sav. Acct. 8,619.99 Cap. Sav. 1,848.59 App. 2,820.47 Ch. Acct. 8,178.00 Total $21,467.05
Pat was not at the meeting but we did have a treasure’s report to review. W. Doolittle moved we accept the treasurer’s report. E. Schreppel seconded the motion and the motion passed.
Waiting List : We have 20 names on our waiting list.
New Business:
Rose requested a small amount of money for Barb Dailey to do the flowers on the course again. This was okayed. Barb will provide us with receipts and we will reimburse her for the plants and materials bought.
A. Rotary 5/3/09 B. Northern Fastpitch 5/16/09 5/15/10 (Sat.) RD 5/16/10 C. Legion 6/12/09 (Friday) D. Ladies District 6/29/09 (Monday 6/28/10 (Mon) E. Lions 7/10/09 (Friday) F. Steuben Striders 7/17/09 (Friday) 7/16/10 (Friday) G. Club Member Guest 7/18/09 H. Club Championship 8/15,16/09 I. Charity Classic 8/23/09 J. Barb Smith 9/11/09 (Friday) K. PopWarner 9/12/09 L. Men’s League 9/19/09
9. Adjourn – The meeting was adjourned at 5:15 PM.
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, W. Doolittle, R. Doolittle, A. Helmer, J. Howard, T. Latus, E. Schreppel, D. Reichert, R. Hosp
Also Present: Pat VanBuskirk, C. Symula
Sav. Acct. 8,618.88 Cap. Sav. 1,848.39 App. 2,820.19 Ch. Acct. 1,591.41 Total $14,878.87
Any outstanding bills were paid. We are in good shape to pay our bills through the winter. We discussed the leaf blower that Chris has requested and decided to buy it. Pat has ordered the bag tags. W. Doolittle moved we accept the treasurer’s report. E. Schreppel seconded the motion and the motion passed. We put together the dues and trail fee forms and prepared them for mailing. Pat will mail them out. The dues are due on April 1, 2010.
Waiting List : We have 18 names on our waiting list.
into buying. Nothing else going on that he had to report.
A. Rotary 5/3/09 B. Northern Fastpitch 5/16/09 C. Legion 6/12/09 (Friday) D. Ladies District 6/29/09 (Monday E. Lions 7/10/09 (Friday) F. Steuben Striders 7/17/09 (Friday) 7/16/10 (Friday) G. Club Member Guest 7/18/09 H. Club Championship 8/15,16/09 I. Charity Classic 8/23/09 J. Barb Smith 9/11/09 (Friday) K. PopWarner 9/12/09 L. Men’s League 9/19/09
9. Adjourn – The meeting was adjourned at 5:50 PM. D. Reichert made a motion to adjourn, J. Howard seconded the motion and the meeting was adjourned.
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, W. Doolittle, R. Doolittle, A. Helmer, J. Howard, T. Latus, E. Schreppel, D. Reichert Excused: R. Hosp
Also Present: Pat VanBuskirk
Sav. Acct. 16,115.86 Cap. Sav. 1,848.19 App. 2,719.91 Ch. Acct. 2,813.72 Total $23,497.68
Any outstanding bills were paid. We are in good shape to pay our bills through the winter. We also looked over the proposed budget that Pat and Wink worked on. E. Schreppel moved we accept the treasurer’s report, J. Howard seconded the motion and the motion passed.
Waiting List : We have 16 names on our waiting list.
A. Rotary 5/3/09 B. Northern Fastpitch 5/16/09 C. Legion 6/12/09 (Friday) D. Ladies District 6/29/09 (Monday E. Lions 7/10/09 (Friday) F. Steuben Striders 7/17/09 (Friday) G. Club Member Guest 7/18/09 H. Club Championship 8/15,16/09 I. Charity Classic 8/23/09 J. Barb Smith 9/11/09 (Friday) K. PopWarner 9/12/09 L. Men’s League 9/19/09
8. The Board went into Executive session at 5:40 PM to discuss personnel items.
9. The Board came out of Executive session 6:25 PM. C. Johnson moved to accept the budget as proposed. R. Doolittle seconded the motion and it passed. The dues will be the same as they were last year. Single-$346.11(includes tax); Couple- $477.38 (includes tax); Family-$537.06 (includes tax).
10. Adjourn – The meeting was adjourned at 5:40 PM. T. Latus made a motion to adjourn, D. Reichert seconded the motion and the meeting was adjourned.
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, W. Doolittle, D. Reichert, R. Doolittle, A. Helmer, J. Howard, T. Latus, E. Schreppel Excused: R. Hosp
Also Present: Pat VanBuskirk
Sav. Acct. 27,109.91 Cap. Sav. 1,848.00 App. 2,619.65 Ch. Acct. 5,232.88 Total $36,810.44
Any outstanding bills were paid. We are in good shape to pay our bills through the winter. Chris sold two of our old carts. Wink and Pat will get together before the December meeting to come up with a preliminary budget for us to discuss at the December meeting. W. Doolittle moved we accept the treasurer’s report, R. Doolittle seconded the motion and the motion passed.
J. Howard made a motion that we purchase three newer golf carts to replace our older ones plus a utility cart if Chris can get a good deal. W. Doolittle seconded the motion and it passed.
Waiting List : We have 15 names on our waiting list.
A. Rotary 5/3/09 B. Northern Fastpitch 5/16/09 C. Legion 6/12/09 (Friday) D. Ladies District 6/29/09 (Monday E. Lions 7/10/09 (Friday) F. Steuben Striders 7/17/09 (Friday) G. Club Member Guest 7/18/09 H. Club Championship 8/15,16/09 I. Charity Classic 8/23/09 J. Barb Smith 9/11/09 (Friday) K. PopWarner 9/12/09 L. Men’s League 9/19/09
10. Adjourn – The meeting was adjourned at 5:40 PM. T. Latus made a motion to adjourn, D. Reichert seconded the motion and the meeting was adjourned.
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, W. Doolittle, D. Reichert, R. Doolittle, A. Helmer, R. Hosp, J. Howard, T. Latus Excused: E. Schreppel
Also Present: Pat VanBuskirk, Chris Symula
Sav. Acct. 37,102.20 Cap. Sav. 1,847.80 App. 2,619.38 Ch. Acct. 2,161.62 Total $43,731.00
Any outstanding bills were paid. We are in good shape to pay our bills through the winter. W. Doolittle moved we accept the treasurer’s report, T. Latus seconded the motion and the motion passed.
Waiting List : We have 15 names on our waiting list.
A. Rotary 5/3/09 B. Northern Fastpitch 5/16/09 C. Legion 6/12/09 (Friday) D. Ladies District 6/29/09 (Monday E. Lions 7/10/09 (Friday) F. Steuben Striders 7/17/09 (Friday) G. Club Member Guest 7/18/09 H. Club Championship 8/15,16/09 I. Charity Classic 8/23/09 J. Barb Smith 9/11/09 (Friday) K. PopWarner 9/12/09 L. Men’s League 9/19/09
10. Adjourn – The meeting was adjourned at 5:45 PM. W. Doolittle moved we go into executive session to discuss personnel issues. T. Latus seconded it and the motion passed. We adjourned the executive session at 6:05 PM
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, W. Doolittle, D. Reichert, R. Doolittle, A. Helmer, R. Hosp Excused: J. Howard, E. Schreppel, T. Latus
Also Present: Pat VanBuskirk, Chris Symula
Sav. Acct. 47,091.62 Cap. Sav. 1,847.61 App. 2,519.14 Ch. Acct. 4,681,59 Total $56,139.96
Any outstanding bills were paid. Smith Insurance, a local insurance agency, would like to review and possibly bid on our insurance policy for next year. Pat will see that they get to look it over before the due date. R. Doolittle moved we accept the treasurer’s report and D. Reichert seconded the motion and the motion passed.
Waiting List : We have 15 names on our waiting list.
A. Men’s League 9/19/09 B. PopWarner 9/12/09 C. Steuben Striders 7/17/09 (Friday) D. Ladies District 6/29/09 (Monday E. Rotary 5/3/09 F. Northern Fastpitch 5/16/09 G. Legion 6/12/09 (Friday) H. Lions 7/10/09 (Friday) I. Club Member Guest 7/18/09 J. Club Championship 8/15,16/09 K. Charity Classic 8/23/09 L. Barb Smith 9/11/09 (Friday)
10. Adjourn – The meeting was adjourned at 6:00 PM
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, E. Schreppel, T. Latus, W. Doolittle, D. Reichert, J. Howard Excused: R. Hosp, A. Helmer, R. Doolittle
Also Present: Pat VanBuskirk, Chris Symula
Sav. Acct. 61,078.65 Cap. Sav. 1,847.41 App. 2,318.90 Ch. Acct. 3,913.11 Total $69,158.07
Any outstanding bills were paid. Pat did a comparison of expenditures from last year to this year at this time and found we were doing better than last year. We had a water test done and the water is fine. W. Doolittle moved we accept the treasurer’s report and E. Schreppel seconded the motion and the motion passed.
Apparel : Members are looking to purchase some Glass Hill apparel. A note will be sent out with the next newsletter to let people know what is available and how to order it.
Waiting List : We have 13 names on our waiting list.
New Business- Barb Smith has requested the Club for an outing in September. There were some more details that the Board requested. As long as our concerns were addressed the Board gave our approval. The outing will be held on Friday September 11th with a rain date of Friday September 25th.
A. Men’s League 9/19/09 B. PopWarner 9/12/09 C. Steuben Striders 7/17/09 (Friday) D. Ladies District 6/29/09 (Monday E. Rotary 5/3/09 F. Northern Fastpitch 5/16/09 G. Legion 6/12/09 (Friday) H. Lions 7/10/09 (Friday) I. Club Member Guest 7/18/09 J. Club Championship 8/15,16/09 K. Charity Classic 8/23/09 L. Barb Smith 9/11/09 (Friday)
10. Adjourn – The meeting was adjourned at 6:00 PM
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, E. Schreppel, T. Latus, W. Doolittle, D. Reichert, R. Doolittle, R. Hosp, A. Helmer, J. Howard
Also Present: Pat VanBuskirk, Chris Symula, D. Lawler
Sav. Acct. 61,065.68 Cap. Sav. 1,847.21 App. 2,318.63 Ch. Acct. 14,226.07 Total $79,457.59
Any outstanding bills were paid. Pat did a comparison of expenditures from last year to this year at this time and they were pretty much the same. We had a water test done and the water is fine. The Charity Classic account still has a balance. E. Schreppel moved we accept the treasurer’s report and R. Doolittle seconded the motion and the motion passed.
Pumping system is working okay. The big pump is not in the water right now. Recently we had 4 tournaments in one week. That is very hard on Chris and the workers to get things that need to be done around the course on a regular basis. In the future we need to look into spreading the tournaments out. Chris is plan a work day in the fall and put up a notice to let people know when it will be. Everything is working well on the irrigation system.
New Business- Our Member Guest outing was a great success. We had 78 participants. R. Doolittle will send a thank you note to DeSantis’ for all their donations. Adam Helmer was appointed as our new board member filling in the rest of the term vacated by Matt Sullivan who recently resigned. Ricky requested permission to purchase prizes for our Club Championship. She was given permission.
A. Men’s League 9/19/09 B. PopWarner 9/12/09 C. Steuben Striders 7/17/09 (Friday) D. Ladies District 6/29/09 (Monday E. Rotary 5/3/09 F. Northern Fastpitch 5/16/09 G. Legion 6/12/09 (Friday) H. Lions 7/10/09 (Friday) I. Club Member Guest 7/18/09 J. Club Championship 8/15,16/09 K. Charity Classic 8/23/09
10. Adjourn – The meeting was adjourned at 6:10 PM
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, E. Schreppel, T. Latus, W. Doolittle, D. Reichert, R. Doolittle, R. Hosp Excused: J. Howard
Also Present: Pat VanBuskirk, Chris Symula
Sav. Acct. 61,053.13 Cap. Sav. 1,847.02 App. 4,518.19 Ch. Acct. 24,893.45 Total 92,311.79
Any outstanding bills were paid. W. Doolittle moved we accept the treasurer’s report and R. Hosp seconded the motion and the motion passed.
There will be a member volunteer day soon when Chris and Jim McGuire can come up with a day. When members of a league have any complaints they are to go to the President of the league and the president will come to the board to discuss the concerns or complaints. There are a lot of trees on the course that are dieing. We need to replace some soon. Chris asked us to think about creating an area to grow trees that we can then use to replace trees that die on the course. There are 4 or 5 trees on #5 that need to come down. A notice will go up on the website to tell members that they must sign in before they play and every time they play. They must also sign in and pay for any guests that they have. Also, it is up to all members to enforce this. Chris is looking into fixing the driveway. Joe Jones was here to work on the pumps. He got them working.
New Business- Membership information: Robert Bill sent in a request for a medical leave. He will be placed on the waiting list. C. Johnson moved we grant his request, T. Latus seconded the motion and it was passed. There are 13 on the waiting list that includes 4 that are on leave. Tom Latus moved we accept Matt Sullivan’s resignation from the Board of Directors. R. Doolittle seconded the motion and it passed. R. Doolittle took care of writing notes to people who have resigned from the golf course. We received $500 from the Legion outing. The Young People’s golf clinic has 12 signed up. This will start on Tuesday July 7th and run through Friday August 14. It will be on Tuesday and Friday except when there is an outing.
A. Men’s League 9/19/09 B. PopWarner 9/12/09 C. Steuben Striders 7/17/09 (Friday) D. Ladies District 6/29/09 (Monday E. Rotary 5/3/09 F. Northern Fastpitch 5/16/09 G. Legion 6/12/09 (Friday) H. Lions 7/10/09 (Friday) I. Club Member Guest 7/18/09 J. Club Championship 8/15,16/09 K. Charity Classic 8/23/09
10. Adjourn – The meeting was adjourned at 6:10 PM
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, E. Schreppel, T. Latus, J. Howard, W. Doolittle, D. Reichert, R. Doolittle Excused: R. Hosp
Also Present: Pat VanBuskirk, Chris Symula
Sav. Acct. 61,035.36 Cap. Sav. 1,846.82 App. 4,117.77 Ch. Acct. 41,294.59 Total 108,294.54
The accountant’s – Barrone and Howard – did a 990 report of our accounts. We were given permission from the bank to purchase a used mower using the money from the irrigation system loan.
New Business- Membership information: We are letting in 20 new members this year replacing 20 members who did not return for various reasons. We received letters from Stanley Gilbert, Joe Guba, and Bill and Jane Christ resigning their memberships. We received requests for leaves of absence from Joe Varieur, Mary Flummer, and Gerry Macner. R. Doolittle made a motion to approve the leaves of absence, E. Schreppel seconded the motion and the motion passed. These people will be put at the top of the waiting list and be the first to get in next year as is our policy for granting leaves.
We received $200 from Steve Buck that he graciously agreed to donate to the course due to an incident that occurred on the course involving members of his family. C. Johnson moved we put this money towards expenses for the Kids Golf Clinic to be held at Glass Hill this summer. D. Reichert seconded the motion and the motion passed.
Election of Officers: T. Latus was nominated for President, J. Howard for V. President, C. Johnson for Secretary, P. VanBuskirk for bookkeeper and L. VanBuskirk as Treasurer. C. Johnson, as secretary, moved to accept the ballot as presented, R. Doolittle seconded the motion and the motion passed.
A. Men’s League 9/19/09 B. PopWarner 9/12/09 C. Steuben Striders 7/17/09 (Friday) D. Ladies District 6/29/09 (Monday E. Rotary 5/3/09 F. Northern Fastpitch 5/16/09 G. Legion 6/12/09 (Friday) H. Lions 7/10/09 (Friday) I. Club Member Guest 7/18/09 J. Club Championship 8/15,16/09 K. Charity Classic 8/23/09
10. Adjourn – The meeting was adjourned at 9:15 PM
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, D. Reichert, T. Latus, D. Lawler, E. Schreppel, G. Kessler, M. Sullivan Excused: J. Howard, R. Doolittle
Sav. Acct. $20,989.10 Ch. Acct. $ 2,920.17 Sav. Cap. $10,574.34 App. $ 5,287.50
Bob LeBuis had some questions on the budget and Pat said he would get the information to him.
Bob LeBuis made a motion to accept the treasurer’s report, Giff Miller seconded the motion and the motion passed.
17 memberships so far have not been renewed. Some are not returning, some have not answered the letter. There are 12 people on the waiting list. People are called as there are openings for membership. We have a cap of 305 memberships.
Election of new directors : The following people were elected to serve 3 year terms: Dave Reichert, Claudette Johnson, Tom Latus.
Illnesses: It was reported that Wes Johnson and Ray Cotton have been ill recently.
Nominating Committee: Bob LeBuis moved we have the same people on the nominating committee, Lorna VanBuskirk seconded the motion and it passed. The member of the nominating committee for the upcoming year are: Chuck Miazga, chairman; Fran Miazga, Bob Pomichter, Butch Gilbert, and Steve Miller.
Respectfully Submitted – Claudette Johnson
BOD Present: C. Johnson, E. Schreppel, T. Latus, J. Howard, D. Reichert, D. Lawler, G. Kessler Excused: M. Sullivan, R. Doolittle
Also Present: Pat VanBuskirk, Chris Symula
Sav. Acct. 82,009.62 Cap. Sav. 1,846.63 App. 3,817.39 Ch. Acct. 27,151.93 Total 114,825.57
The employees have begun working. We have turned over all or our financial information to accountants that will do an audit. There are 265 memberships sent in so far. We have two members who have requested to be put on medical leave for this year: Mary Flummer and Gerry Macner. Pat VanBuskirk will call them and let them know. The Board voted to give them the medical leave. Some people have resigned their memberships for various reasons. We have 30 people on the waiting list. The Board approved the list. Because we have some people who have dropped out Eileen will begin to call the first names on the list to invite them to become members. C. Johnson moved we accept the Treasurer’s report, G. Kessler seconded the motion and it was passed.
New Business-
Some of our members work and find it hard to get to a meeting by 4 PM. After much discussion C. Johnson moved that the starting times for GH Board of Directors meetings would be 5 PM to start in June of 09. D. Reichert seconded the motion and it passed.
The annual meeting of the Glass Hill Golf Course will be held Wednesday May 27, 2009 at 7 PM at the Trenton Municipal Center. Notices and proxys will be sent out to notify the membership of the meeting date and time.
A. Men’s League 9/19/09 B. PopWarner 9/12/09 C. Steuben Striders 7/17/09 (Friday) D. Ladies District 6/29/09 (Monday E. Rotary 5/3/09 F. Northern Fastpitch 5/16/09 G. Legion 6/12/09 (Friday) H. Lions 7/10/09 (Friday) I. Club Member Guest 7/18/09 J. Club Championship 8/15,16/09 K. Charity Classic
10. Adjourn – The meeting was adjourned at 5:30 PM
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, T. Latus, D. Reichert, D. Lawler, G. Kessler Excused: M. Sullivan, R. Doolittle, J. Howard, E. Schreppel
Also Present: Pat VanBuskirk, Chris Symula
Sav. Acct. 12,005.02 Cap. Sav. 1,846.43 App. 3,417.03 Ch. Acct. 31,062.57 Total 48,331.05
We received our money back from Grasslands for @$7500. The amount is reflected in the Savings Account. Pat will send a letter requesting the overpayment in sales taxes that we paid. The tractor is paid off. We paid the town and county taxes. Dues are coming in. We have received 96/305. 2 are not coming back so far – Michael Garcia and Dave Hudon. We have a balance in the loan account.
Annual Meeting – The Annual meeting will be Wednesday May 27th at 7 PM at the Trenton Municipal Center. Nominations will be sent to the Secretary and a meeting notice a proxy and nominated board members will be sent out after our next board meeting.
Waiting List – Our list now has 21 names on it.
Steuben Striders Outing – G. Kessler moved to let the Steuben Striders have an outing on Friday July 17, 2009, T. Latus seconded the motion and it passed.
A. Men’s League 9/19/09 B. PopWarner 9/12/09 C. Steuben Striders 7/17/09 D. Ladies District 6/29/09 E. Rotary 5/3/09 F. Northern Fastpitch 5/16/09 G. HP Legion 6/12/09 H. Lions 7/10/09
11. Adjourn – T. Latus moved to adjourn the meeting. The meeting was adjourned at 5:00 PM
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, E. Schreppel, T. Latus, J. Howard, D. Reichert Excused: M. Sullivan, R. Doolittle, D. Lawler, G. Kessler
Also Present: Pat VanBuskirk, Chris Symula
Sav. Acct. 2,759 Cap. Sav. 1,846 App. 3,416 Ch. Acct. 2,288 Total 10,111
We received a credit memo from Grasslands for @$7500. We need to send them a letter to request the money instead of having a credit. Pat will contact Grasslands to get the money. T. Latus made a motion to authorize Pat to contact Grasslands to get the money back. E. Schreppel seconded the motion and it was passed.
New Business-
Waiting List – Our list now has 21 names on it.
Membership Applications – We put together the dues applications and trail fee application to be mailed out. They are due back by April 1, 2009.
A. Men’s League 9/19/09 B. PopWarner 9/12/09
10. Adjourn – The meeting was adjourned at 5:45 PM
Respectfully submitted – Claudette Johnson
BOD Present: D. Lawler, C. Johnson, E. Schreppel, T. Latus, G Kessler, J. Howard, D. Reichert Excused: M. Sullivan, R. Doolittle
Also Present: Pat VanBuskirk
Sav. Acct. 2,755.54 Cap. Sav. 1,845.20 App. 2,815.39 Ch. Acct. 3.914.73 Total 11,330.86
Pat told us that we should be getting back @$10,000 and that will leave us with @$27,000 in our project account. There are a few bills to be paid. J. Howard moved to accept the Treasurer’s report, T. Latus seconded the motion and it was accepted.
Dave gave us some information about the lease with Manning. On October 4, 2005 we sent Mr. Manning a lease and easement agreement and we have had not response. The last check we sent in 2004 was never cashed.
Single - $319.73 + $26.38 (8.25% sales tax) = $346.11 the dues went up 5% Couple - $441.00 + $36.38 (8.25% sales tax) = $477.38 Family - $496.13 + $40.93 (8.25% sales tax) = $537.06
The number of memberships we had last year was: Single – 191 Couple – 81 Family – 30
Total - 302
We will use a tentative budget based on the proposed budget until our budget is passed.
T. Latus moved we accept new dues structure and G. Kessler seconded the motion. It passed.
Play for 2008 – The play for 2008 was about the same as the last few years. It did not include guest players just members.
There will be no meetings in January and February. The next meeting is Monday February 16, 2009 at 4 PM at the Trenton Municipal Center.
A. Men’s League 9/19/09 B. PopWarner 9/12/09
11. Adjourn – The meeting was adjourned at 5:30 PM
Respectfully submitted – Claudette Johnson
BOD Present: D. Lawler, C. Johnson, E. Schreppel, R. Doolittle, M. Sullivan, T. Latus, G Kessler, J. Howard, D. Reichert
Also Present: F. Shaler, Pat VanBuskirk
Sav. Acct. 11,234.33 Cap. Sav. 4,644.21 App. 2,514.86 Ch. Acct. 5,017.67 Total 23,411.07
Pat will have a preliminary budget for next year at the next meeting. G. Kessler moved we accept the treasurer’s report, M. Sullivan seconded the motion and it passed.
We had a volunteer day Wed. October 15. They took down 15 trees, mostly around #2 and #6. All the greens have been plugged. The Club house, course and irrigation system will be closed as of October 31, 2008. Frankie called Toro to guide him in helping to shut down the irrigation system. They also need to get us a replacement part that they have promised. Frankie has called them but has gotten no response. There was supposed to be a training session set up by Toro but no date has been set yet. There was a problem with the diesel pump and it has been fixed. Dick will take the computer home for the winter. Jack will be done for this year at the end of October. The rocks in the parking lot will be taken care of.
1) A letter will be written to those candidates we did not chose for the superintendent’s job thanking them for their interest.
1) Search for a new superintendent - We have chosen Chris Symula to be our new superintendent and offered him a 1 year contract to start on April 1, 2009. He has accepted.
outing.
A. Men’s League 9/19/09
11. Adjourn – The meeting was adjourned at 5:30 PM
Respectfully submitted – Claudette Johnson
BOD Present: C. Johnson, E. Schreppel, R. Doolittle, M. Sullivan, T. Latus, J. Howard Excused : D. Lawler, G. Kessler, D. Reichert Also Present: F. Shaler, Pat VanBuskirk
Sav. Acct. 27,201.02 Cap. Sav. 4,641.34 App. 2.413.42 Ch. Acct. 4,726.23 Total 38,982.01 We have some unused money in the mortgage account and we will use a little of it to purchase a truckster. J. Howard moved we accept the treasurer’s report, M. Sullivan seconded the motion and it passed.
Frank has the truckster at the course as a demo. If we purchase it the cost will be $5200 plus tax. There was some tree damage from the recent storm. Volunteer day is scheduled for Saturday October 12th at 8 AM - ?. (This was cancelled when discovered it was a long weekend. Another day is planned in the future.) The trenches are being overseeded and stones will be put around the pond by Brett Weakley. The problems with the computer has been resolved and the system has been up and running for 3 weeks. The greens on numbers 1 and 2 have been plugged. The rest will be done in October. Shake will be leaving at the end of Sept. and Jack will stay on until the end of October. Frank will be gone Oct. 3rd – 12th. Frank has met with potential future superintendent candidates.
1) Pop Warner has requested a set date for the golf tournament. We discussed this and decided that groups can submit an application any time but we will not act on an application more than a year in advance. T. Latus made this into a motion, R. Doolittle seconded it and it passed.
1) Search for a new superintendent – We have 4 certified golf course superintendents that we are looking at. Our committee will look the resumes over and possibly talk to the candidates and make a decision.
H. Outings – all set
A. Northern Fastpitch 5/17/08 B. American Legion 6/13/08 C. Ladies District 6/23/08 D. Lion’s Club 7/11/08 E. Steuben Striders 7/18/08 F. Member Guest 7/20/08 G. Club Championship 8/16/08 H. Charity Classic 8/9/08 I. Pop Warner 9/6/08 J. Men’s League 9/20/08 K. Mid York 9/13/08 Rain Date 9/14/08 L. HP Football 9/27/08
11. Adjourn – 5:10 PM M. Sullivan made a motion to adjourn. T. Latus seconded it and the meeting was adjourned. We went into executive session at 5:10. We came back into regular session at 5:20. A motion was made to give Frankie a going away gift. The motion was seconded and passed. We adjourned at 5:30 PM. Respectfully Submitted – Claudette Johnson
BOD Present: C. Johnson, D. Reichert, G. Kessler, D. Lawler, E. Schreppel, R. Doolittle, M. Sullivan, T. Latus Excused :J. Howard Also Present: F. Shaler, Pat VanBuskirk
Sav. Acct. 32,955.22 Cap. Sav. 4,626.24 App. 2,298.38 Ch. Acct. 6,882.52 Irrigation project is done. We have @$2500 in parts to return for credit. We are considering putting in a fountain in the pond for aeration. R. Doolittle moved we accept the treasurer’s report, T. Latus seconded the motion and it passed.
Frank has a bill for the base station hand held. That should be it for bills for the irrigation system. Frank had some paper work from the Mohawk Valley Water Authority that needs to be taken care of. Frank requested that he be able to trade one of our old pluggers for a small sprayer. He also requested that he be able to purchase an irrigation maintenance vehicle for the sprayer and to be used as a utility vehicle. He priced them at @5000 for a demo vehicle with minimum mileage. D. Reichert moved we purchase the maintenance vehicle, R. Doolittle seconded it and it passed. Frank would like to have a workday in October to cut some trees around the 6th tee and 2nd green. He will let us know when that is. Frank met the new neighbors that bought Mele’s and they would like to be put on the waiting list so they can join.
suggested that we put a line in the budget to cover prizes, food and incidentals. There were 11 kids in the program for this year. We will send Ed DeSantis a thank you note for his generous donations to our Club Member Guest. We will also send him a gift certificate and a few passes to play golf before the season ends. D. Reichert moved we give the donation and passes to Ed DeSantis and G. Kessler seconded it and it passed.
Ricky, Matt Kohan and Bob Pomichter will run the Club Championship next year. Ricky will take care of the prizes for this year. We will be giving $25 gift certificate for the winners in each category and $10 to the runner-up in each category. E. Schreppel moved we do the prizes, T. Latus seconded it and it was passed.
1) We discussed the search for the new superintendent. We have many applications. A committee has been formed to screen the applicants. The committee is Tom Latus, Eileen Schreppel, Matt Sullivan and Frank Shaler. We decided to have a probationary period for the new superintendent and the committee will meet after our BOD meeting.
H. Outings – all set
A. Northern Fastpitch 5/17/08 B. American Legion 6/13/08 C. Ladies District 6/23/08 D. Lion’s Club 7/11/08 E. Steuben Striders 7/18/08 F. Member Guest 7/20/08 G. Club Championship 8/16/08 H. Charity Classic 8/9/08 I. Pop Warner 9/6/08 J. Men’s League 9/20/08 K. Mid York 9/13/08 Rain Date 9/14/08 L. HP Football 9/27/08
11. Adjourn – 5:00 PM D. Lawler made a motion to adjourn. M. Sullivan seconded it and the meeting was adjourned.
Respectfully Submitted – Claudette Johnson
BOD Present: C. Johnson, D. Reichert, G. Kessler, D. Lawler, E. Schreppel, J. Howard Excused :T. Latus, R. Doolittle, M. Sullivan Also Present: F. Shaler, Pat VanBuskirk
Sav. Acct. 32,955.22 Cap. Sav. 4,641.24 App. 2,313.37 Ch. Acct. 14,873.21 Bills we have paid include: regular bills, mortgage, last payment on tractor. We are done with the water project except for a few minor things. We will be getting some credit back for a few parts. We have changed from Mohawk Valley to Halpin for our diesel and gas. E. Schreppel moved we accept the treasurer’s report, D. Reichert seconded the motion and it passed.
1) We discussed the tournaments coming up. We will be holding the line on tournaments for next year. There will be no more accepted for this year at this time. 2) Mr. Smith, an insurance agent in Remsen, would like to look over our policy when it comes due in the fall. 3) The Mele’s are looking for and easement/variance so they can sell a lot. 4) We had the water tested but we have not received a bill yet. 5) We have 5 new applications and 16 on the waiting list. 6) Next year we will have 2 orientations for 2 Saturdays in the fall for new members and newer members to the club.
H. Outings – all set
A. Northern Fastpitch 5/17/08 B. American Legion 6/13/08 C. Ladies District 6/23/08 D. Lion’s Club 7/11/08 E. Steuben Striders 7/18/08 F. Member Guest 7/20/08 G. Club Championship 8/16/08 H. Charity Classic 8/9/08 I. Pop Warner 9/6/08 J. Men’s League 9/20/08 K. Mid York 9/13/08 Rain Date 9/14/08 L. HP Football 9/27/08
11. Adjourn – 5:00 PM E. Schreppel made a motion to adjourn. D. Reichert seconded it and the meeting was adjourned.
Respectfully Submitted – Claudette Johnson
BOD Present: C. Johnson, D. Reichert, G. Kessler, D. Lawler, R. Doolittle, M. Sullivan, T. Latus, E. Schreppel, Excused :J. Howard Also Present: F. Shaler, Pat VanBuskirk
Sav. Acct. 45,045.50 Cap. Sav. 10,542.28 App. 1,905.56 Ch. Acct. 8,078.47 Bills we have paid include: Grasslands, Gartner, employees, Reggie, water bill. We have taken in $106,069 in dues money. 16 previous members did not renew their memberships for various reasons. We may get some sales tax money back from Herkimer Co.
1) We updated all the tournaments that we have coming up. 2) Mele’s have an easement request. Steve Smith will look into it and get back to us. 3) Eileen and Ricky would like to conduct lessons for children of GH members. They will need to sign up, bring their own clubs and they will meet a few times at the club. Time and day to be decided if the Board okays this. 4) There are 11 new people on the waiting list. 5) Tom has some concerns about the course and people not signing in. 6) We went through the suggestions in the suggestion box and dealt with them.
H. Outings – all set
A. Northern Fastpitch 5/17/08 B. American Legion 6/13/08 C. Ladies District 6/23/08 D. Lion’s Club 7/11/08 E. Steuben Striders 7/18/08 F. Member Guest 7/20/08 G. Club Championship 8/16/08 H. Charity Classic 8/9/08 I. Pop Warner 9/16/08 J. Men’s League 9/20/08 K. Mid York 9/13/08 Rain Date 9/14/08
11. Adjourn – 5:10 PM E. Schreppel made a motion to adjourn. M. Sullivan seconded it and the meeting was adjourned.
Respectfully Submitted – Claudette Johnson
BOD Present: C. Johnson, D. Reichert, G. Kessler, D. Lawler, R. Doolittle Excused: M. Sullivan, T. Latus, E. Schreppel, J. Howard Also Present: F. Shaler, Pat VanBuskirk
Some people we have not heard back from as far as membership. Phone calls have been made and letters sent. If we have not heard from them by May 26th they will be dropped from the membership rolls. We have had a few drop out because they moved from the area or other factors.
5. Superintendent’s Report: Frank reported that construction was on schedule. They have 4 greens left to work on – 1,3,7,8. They want to be done by the end of May. We are looking for volunteers to rake stones so the workers can concentrate on getting their work done. Frank will put up a sign.
We received a letter from Dave Frank with a request that we decided to table.
A. Operating – No report B. Water - No report C. Course Development – No report D. Building – George will work with Reggie. E. Social – nothing to report F. Publisher – no report. G. Website – no report H. Outings –
A. Northern Fastpitch 5/17/08 B. American Legion 6/13/08 C. Ladies District 6/23/08 D. Lion’s Club 7/11/08 E. Steuben Striders 7/18/08 F. Member Guest 7/20/08 G. Club Championship 8/16/08 H. Charity Classic 8/9/08 I. Pop Warner 9/16/08 J. Men’s League 9/20/08 K. Mid York 9/13/08 Rain Date 9/14/08
12. Adjourn – 4:50 PM R. Doolittle made a motion to adjourn. D. Reichert seconded it and the meeting was adjourned.
Respectfully Submitted – Claudette Johnson
BOD Present: C. Johnson, D. Reichert, G. Kessler, J. Howard, D. Lawler, E. Schreppel Excused: R. Doolittle, M. Sullivan, T. Latus Also Present: F. Shaler, Pat VanBuskirk
SA $46,370.22 NBT CA $48,285.74 CA $ 7,245.24 Sav. Cap $10,609.59 App. $ 6,092.10
We have paid out some of the money for the pond installation.
We have 18 members (some old, some new) that have not sent in their dues yet. 9 past members dropped out for various reasons.
After reviewing the tentative budget J. Howard moved we accept the budget as presented and E. Schreppel seconded the motion and the motion passed.
E. Schreppel moved we accept the treasurer’s report, G. Kessler seconded the motion and the motion passed.
5. Superintendent’s Report: Frank reported that the pond was in, the clay had been put in, the area around the pond was graded and the pond should be filled by the middle of next week. The course opened today (April 21) and we have some new picnic tables and 3 round tables for our use. Bob Harvey donated 4 new tables and we will be sending him a thank you note. The truck we purchased from J. McGuire is running well. We have a vending machine in the club house that is loaded and set to go. The range ball machine is up and running. We ordered more pencils.
We received a letter from Dave Frank with a request that we decided to table.
A. Operating – No report B. Water - No report C. Course Development – No report D. Building – George will work with Reggie. E. Social – nothing to report F. Publisher – no report. G. Website – no report H. Outings – C. Johnson moved we allow HP American Legion to have an outing on Friday June 13, 2008 from 10 -5. J. Howard seconded the motion and it passed.
A. Northern Fastpitch 5/17/08 B. American Legion 6/13/08 C. Lion’s Club 7/11/08 D. Steuben Striders 7/18/08 E. Member Guest 7/20/08 F. Club Championship 8/16/08 G. Charity Classic 8/2/08 Rain Date 8/3/08 H. Pop Warner 9/16/08 I. Men’s League 9/20/08 J. Mid York 9/13/08 Rain Date 9/14/08
Our annual meeting will be Thursday May 22 at 7 PM – Trenton Mun. Center
12. Adjourn – 5:45 PM J. Howard made a motion to adjourn. G. Kessler seconded it and the meeting was adjourned.
Respectfully Submitted – Claudette Johnson
BOD Present: C. Johnson, D. Reichert, T. Latus, G. Kessler, J. Howard, D. Lawler, M. Sullivan Excused: R. Doolittle, E. Schreppel, Also Present: F. Shaler, Pat VanBuskirk, B. LeBuis
SA $34,950.55 CA $ 6,550.54 Sav. Cap $10,600.70 App. $ 5,490.73
Dues have been coming in. 3 memberships are not being renewed because peo- ple were moving out of the area. D. Reichert moved we accept the treasurer’s report, T. Latus seconded the motion and it passed. Pat will come to the next meeting with a finalized budget. Pat recommended that we pay J. McGuire the remainder due for the truck we purchased. J. Howard made the motion to pay what we owe on the truck we purchased from J. McGuire, M. Sullivan seconded the motion and it passed.
5. Superintendent’s Report: Frank told us that they will be starting the pond next week or in 2 weeks. The equipment is there and ready to go. The installers for the main line will start in late April. Toro will hang on to the parts until we need them. Frank will need some money for equipment. Poland School is all set to start practicing and using the course for golf. Frank asked us what we thought about having a vending machine at the course for which we will be reimbursed.
Waiting List: We moved to accept up to 48 new members on the waiting list. D. Reichert made the motion, J. Howard seconded it and it was passed.
A. Operating – No report B. Water - No report C. Course Development – No report D. Building – no report E. Social – nothing to report F. Publisher – no report. G. Website – no report H. Outings – The Lion’s Club asked for an outing on Friday July 11, 2008 C. Johnson moved to allow them that date, M. Sullivan seconded the motion and it passed.
A. Rotary 5/04/08 B. Northern Fastpitch 5/17/08 C. Lion’s Club 7/11/08 D. Steuben Striders 7/18/08 E. Member Guest 7/19/08 F. Club Championship 8/16/08 G. Charity Classic H. Pop Warner I. Men’s League J. Mid York 9/13/08
Our annual meeting will be Thursday May 22 at 7 PM – Trenton Mun. Center
12. Adjourn – 5:45 PM J. Howard made a motion to adjourn. M. Sullivan seconded it and the meeting was adjourned.
BOD Present: C. Johnson, D. Reichert, T. Latus, G. Kessler, J. Howard Excused: R. Doolittle, M. Sullivan, E. Schreppel, D. Lawler Also Present: F. Shaler
SA $ 9,927.67 CA $ 5,539.81 Sav. Cap $10,588.56 App. $ 5,289.18
Pat was not there and we had some questions.
6. Superintendent’s Report: no report
A. Operating – No report B. Water - No report C. Course Development – No report D. Membership – no report E. Building – no report F. Social – nothing to report G. Publisher – no report. H. Website – no report
A. Rotary 5/04/08 B. Northern Fastpitch 5/17/08 C. Steuben Striders 7/18/08 D. Member Guest 7/19/08 E. Club Championship 8/16/08 F. Charity Classic G. Pop Warner H. Men’s League I. Mid York 9/13/08
Our regular board meeting will be Monday March 24, 2008 at 4 PM – Trenton Municipal Center Our annual meeting will be Thursday May 22 at 7 PM – Trenton Mun. Center
12. Adjourn – 5:10 PM G. Kessler made a motion to adjourn. J. Howard seconded it and the meeting was adjourned.
BOD Present: D. Lawler, C. Johnson, D. Reichert, T. Latus, G. Kessler M. Sullivan, E. Schreppel Excused: J. Howard, R. Doolittle Also Present: Pat VanBuskirk, F. Shaler
SA $17, 590.23 CA $ 1,377.38 Sav. Cap $ 10,574.34 App. $ 5,287.50
We paid normal operating expenses. E. Schreppel made a motion to accept the treasurer’s report and it passed. All of our accounts will be moved NBT in conjunction with our load there.
6. Superintendent’s Report: no report
Singles - $329.62 Couples - $454.65 Family - $511.48
M. Sullivan made a motion to accept all the names on the waiting list into the club. C. Johnson seconded the motion and it passed.
main line pipe and gridwork in the fairways and wiring. T. Latus moved that the contract be awarded to Mark Schutze. G. Kessler seconded it and the motion was passed. Any left over work will be done by Frank and our employees.
There will be 2 signs posted on the golf course property to let members know what is going on with the project.
We will need to build a room to house the computer system that will run the irrigation project.
A. Operating – No report B. Water - No report C. Course Development – No report D. Membership – The waiting list is at 44. E. Building – Once the irrigation is in we will need a computer room to house the computer equipment that will run the irrigation system. We will possibly house it in the maintenance building. F. Social – A sympathy card was sent to Don Ernenwine and family at the death of Don’s mother. G. Publisher –A newsletter will go out the first of March and in that will be the dues notification. H. Website – There will be some updates and new information on the website.
A. Rotary 5/04/08 B. Northern Fastpitch 5/17/08 C. Steuben Striders 7/18/08 D. Member Guest 7/19/08 E. Club Championship 8/16/08 F. Charity Classic G. Pop Warner H. Men’s League I. Mid York 9/13/08
12. Adjourn – 5:20 PM E. Schreppel made a motion to adjourn. G. Kessler seconded it and the meeting was adjourned.
BOD Present: D. Lawler, C. Johnson, D. Reichert, T. Latus, G. Kessler M. Sullivan, J. Howard, R. Doolittle, E. Schreppel Also Present: Pat VanBuskirk, F. Shaler
SA $ 25,585.69 CA $ 4,465.08 Sav. Cap $ 10,508.53 App. $ 4,882.29
Total $ 45,441.59
We paid a bill from Bartner Equipment for parts for the water project. C. Johnson moved we accept the treasurer’s report. E. Schreppel seconded the motion and it passed.
Pat presented a tentative budget. D. Reichert moved that we give Pat VanBuskirk a membership plus salary in lieu of a salary increase for next year. T. Latus seconded the motion and it passed. M. Sullivan moved to give our other workers a bonus of $100 right after this meeting. E. Schreppel seconded the motion and it passed.
Reggie finished the kitchen floor. Pat brought up a case of abuse of privileges of membership. We will be dealing with this case and any other case that comes up.
6. Superintendent’s Report: no report
Steve Smith, our attorney, will handle the closing.
We have sent out 5 bids for the digging of the pond and we will be looking for estimates on equipment for the irrigation.
requested we look into purchasing it for the club. Jim is asking $9,000. Dick Lawler will talk to Jim about the truck. J. Howard made to motion to authorize Dick to make an offer of no higher than $9,000 for the truck. R. Doolittle seconded the motion and it passed.
is up this year. We will contact the person we have contracted with for an update.
A. Operating – No report B. Water - No report C. Course Development – No report D. Membership – The waiting list is at 42. E. Building – Once the irrigation is in we will need a computer room to house the computer equipment that will run the irrigation system. We will possibly house it in the maintenance building. F. Social – Thank you notes were sent out to various people and groups for the help they extended to the club for last year. G. Publisher – No Report A newsletter will go out the first of the year. H. Website – There will be some updates and new information on the website.
I. Other – There will be signs posted at the beginning of the road when the club opens to indicate there is work in progress on the course. Pate received a letter from Nick Polce Jr. asking if we had any plans for logging in the future and we read the suggestions from the suggestion box.
A. Rotary 5/04/08 B. Steuben Striders 7/18/08
12. Adjourn – 5:35 PM R. Doolittle made a motion to adjourn. E. Schreppel seconded it and the meeting was adjourned.
November 8, 2007 Special Meeting
BOD Present: R. Doolittle, C. Johnson, D. Reichert, T. Latus, J. Howard, D. Lawler, E. Schreppel, G. Kessler Excused: M. Sullivan
The ballots were then collected and secretary Claudette Johnson, V. Pres. Tom Latus and attorney Steve Smith went to count the ballots. The results were 207 – Yes 10 – No. We can now go forward with the project.
BOD Present: D. Lawler, R. Doolittle, C. Johnson, D. Reichert, T. Latus E. Schrepppel, M. Sullivan, J. Howard Excused – G. Kessler Also Present: Pat VanBuskirk, F. Shaler, C. Reichert
SA $ 38,459.60 CA $ 5,877.17 Sav. Cap $ 23,148.32 App. $ 4,071.38
Total $ 71,556.47
Expenditures: well/pump, school taxes
R. Doolittle moved we accept the treasurer’s report. E. Schreppel seconded it and it was accepted.
6. Superintendent’s Report: Jim McGuire’s time and machinery were donated for the volunteer day but he had to pay his two workers. D. Reichert moved to give J. McGuire $200 for his workers on volunteer day, R. Doolittle seconded and it passed. Frank suggested that we offer use of the golf club for the rest of Sept. and Oct. to people on the waiting list. They will have playing privileges for $10 for all day and if they want to use a cart it will be $10 for 9 holes and $15 for 18 or more. We decided to send a letter as soon as possible with this offer. Frank will be plugging and aerating the greens. We will owe Turin Golf Club $1200 for repairs and rentals. Frank mentioned the use of member’s cart by people who may not be authorized(name not on trail fee agreement) and not paying for the use. We need to look into this for next year.
for the sole purpose of voting on the financing of the Water Project. The meeting will be at 7:00 PM at the Trenton Municipal Center in Barneveld.
A. Operating – No report B. Water - Ok C. Course Development – No report D. Membership – No Report E. Building – No Report F. Social – Thank you notes will go out to the Ladies League, Ron Cyr and the Dailey’s. G. Publisher – No Report H. Website – Adam Helmer will be at the next meeting.
A. Rotary 5/6/07 B. Pop Warner 9/8/07 C. Mid York Library 9/29/07 or 9/30/07 D. Northern Softball 5/19/07 E. Steuben Striders 7/27/07 F. Member Guest 7/15/07 G. Charity Classic 8/5/07 H. American Legion 6/15/07
12. Adjourn – 5:45 PM R. Doolittle made a motion to adjourn. T. Latus seconded it and the meeting was adjourned.
Respectfully Submitted – Claudette Johnson
BOD Present: R. Doolittle, C. Johnson, D. Reichert, T. Latus, M. Sullivan, J. Howard, D. Lawler, Excused: E. Schreppel, G. Kessler
Respectfully Submitted – Claudette Johnson
BOD Present: G. Kessler, R. Doolittle, C. Johnson, D. Reichert, T. Latus E. Schrepppel, M. Sullivan, J. Howard Excused – D. Lawler Also Present: Pat VanBuskirk
SA $ 43,304.12 We paid a bill to DeLine for CA $ 10,433.84 $13,591.55 Sav. Cap $ 23,054.24 App. $ 3,960.94 We received a thank you note from the Prospect Fire Company for our Total $ 80,753.14 donation to them.
E. Schreppel moved we accept the treasurer’s report. M. Sullivan seconded it and it was accepted.
She asked permission to plant flowers on the mound between the 7th and 8th hole. Permission was granted.
Jr. Boys: 13-15 Keith Smith 16-18 Craig Smith Men: Open Flight 1. Matt Kochan 2. Steve Smith Men: Senior Flight 1. Bob Ponichter 2. Jim Moseman Men: Super Sr. Fl. 1..Reggie Clemons 2. Gordon Dailey Women: Open Fl. 1. Jeanne Sanderl Women: Senior Fl. 1. Nancy Adams 2. Barbara Dailey Women: Super Sr. 1. Ricky Doolittle 2. Jean Bray
6. Superintendent’s Report: Tom read a report from Frankie on some things he would like to do. D.Reichert moved we allow him to expend $916 + taxes + shipping and handling for green’s work. E. Schreppel seconded the motion and it passed.
are recording guests correctly and putting in the correct amounts for their golf and carts.
reaffirm our position that we, as a Board, are in favor of the water project and the financing. In an effort to make certain that this project moves forward according to our by-laws we will hold a special membership meeting in September to get the needed votes to go forward. The sole purpose of this meeting is to vote on the financing of the water project. R. Doolittle seconded the motion and the motion passed 5-2.
A. Rotary 5/6/07 B. Pop Warner 9/8/07 C. Mid York Library 9/29/07 or 9/30/07 D. Northern Softball 5/19/07 E. Steuben Striders 7/27/07 F. Member Guest 7/15/07 G. Charity Classic 8/5/07 H. American Legion 6/15/07
12. Adjourn – 5:45 PM D. Reichert made a motion to adjourn. R. Doolittle seconded it and the meeting was adjourned.
Respectfully Submitted – Claudette Johnson
BOD Present: G. Kessler, D. Lawler, R. Doolittle, C. Johnson, D. Reichert, T. Latus E. Schrepppel, M. Sullivan Excused – J. Howard Also Present: F. Shaler, Pat VanBuskirk, Wink Doolittle, Reggie Clemons
SA $ 56, 125.23 CA $ 3,455.98 Sav. Cap $ 36,551.82 App. $ 3,649.37
Total $ 100,214.40
R. Dolittle moved we accept the treasurer’s report. E. Schreppel seconded it and it was accepted.
T. Latus moved we have the club championship based on Reggie’s and the Boards recommendations. C. Johnson seconded it and the motion passed.
Wink Doolittle was there to present us with an up date on the financing for the water project. There are 5 banks that are interested in financing the project: NBT Bank, Rome Savings Bank, Partner’s Trust, Citizen’s Bank, and Adirondack Bank.
July 15th. We had 68 teams sign up – 2 didn’t show up. It was a great day and a very successful event.
C. Social – Katie Schaefer ( a member) passed away and we sent a card.
The well is up and running and the cost is under $12,000. Frank needs to look into the way things were done. The wire for this project was donated by Dave Frank. There will be a volunteer day Saturday July 21st at 7 AM and another day with Jim McGuire on Monday July 23rd at 7 AM. You can sign up in the club house. Frank has put coating to deal with the grubs.
A. Rotary 5/6/07 B. Pop Warner 9/8/07 C. Mid York Library 9/29/07 or 9/30/07 D. Northern Softball 5/19/07 E. Steuben Striders 7/27/07 F. Member Guest 7/15/07 G. Charity Classic 8/5/07 H. American Legion 6/15/07
12. Adjourn – 5:10 PM G. Kessler made a motion to adjourn. E. Schreppel seconded it and the meeting was adjourned.
Respectfully Submitted – Claudette Johnson
BOD Present: G. Kessler, D. Lawler, R. Doolittle, C. Johnson, D. Reichert, T. Latus E. Schrepppel, M. Sullivan Excused – J. Howard Also Present: F. Shaler, Pat VanBuskirk
G. Kessler nominated D. Lawler for Pres., D. Reichert seconded it – it passed. G. Kessler nominated T. Latus for V. Pres. D. Reichert seconded it – it passed D. Reichert nominated C. Johnson for Sec. M. Sullivan seconded it – it passed C. Johnson nominated L. VanBuskirk for Tres. R. Doolittle seconded it – it passed. Our new officers are:
President Dick Lawler V. President Tom Latus Secretary Claudette Johnson Treasurer Lorna VanBuskirk
SA $ 46,000 CA $ 2,100 Sav. Cap $ 33,173 App. $ 3,528 Total $ 85,764
T. Latus moved we accept the treasurer’s report. M. Sullivan seconded it and it was accepted.
A. Update Equipment room – R. Doolittle moved to expend @$1000 to update the room where equipment for the water system will be located. M. Sullivan seconded the motion and it passed.
B. Donation: The Board voted to donate $100 to the Annual Fund Drive for the Prospect Fire Company. The Board also voted to donate $100 in memory of Nelson Adams to the Community Foundation.
C. Ladies District: Glass Hill Ladies League will be hosting Ladies District on Monday June 25th. R. Doolittle moved we allow this request, E. Schrepple seconded it and it was accepted.
D. Letter from Tom Marcholine: The Board received a letter from Tom Marcholine concerning the waiting list. We discussed his concerns and no further action was taken. E. Schreppel will respond to the letter.
E. Member Guest: The Glass Hill Member Guest will be held on Sunday July 15th. There is a sign up sheet posted in the club house.
F. Waiting List: There are 32 on the waiting list.
G. Charity Classic – The Charity Classic is now Sun. Aug. 5th.
A. Rotary 5/6/07 B. Pop Warner 9/8/07 C. Mid York Library 9/29/07 or 9/30/07 D. Northern Softball 5/19/07 E. Steuben Striders 7/27/07 F. Member Guest 7/15/07 G. Charity Classic 8/5/07 H. American Legion 6/15/07
12. Adjourn – 5:47 PM G. Kessler made a motion to adjourn. E. Schreppel seconded it and the meeting was adjourned.
Respectfully Submitted – Claudette Johnson
BOD Present: G. Kessler, D. Lawler, C. Johnson, D. Reichert, T. Latus E. Schrepppel, J. Howard, Ricky Doolittle, Matt Sullivan, Wink Doolittle
Also Present: F. Shaler, Pat VanBuskirk
2. Pat VanBuskirk: Pat had a letter from the OD that he read asking us to be part of a directory the OD was putting together of all the non-profit agencies in the area. A motion was made and passed stating that we did not wish to participate.
Respectfully Submitted – Claudette Johnson
BOD Present: G. Kessler, D. Lawler, W. Doolittle, C. Johnson, D. Reichert, T. Latus E. Schrepppel, J. Howard Also Present: F. Shaler, Pat VanBuskirk
SA $ 78,352.98 CA $ 16,891.67 Sav. Cap $ 32,896.23 App. $ 5,979.36 Total $134,552.24
Dues are coming in fairly well. We have had a few members who have passed away or decided not to renew their memberships. Pat is still waiting for a few members to pay their dues. We had two members request medical deferments.
E. Schreppel moved we accept the treasurer’s report. J. Howard seconded it and it was accepted.
At this time G. Kessler and D. Lawler gave a report on play for last year. 40 members – 0 play 75 members – 1-5 plays 41 members – 6-10 plays
A motion to place Option 1 into the newsletter was made by John Howard. Seconded by George Kessler. It passed.
complete the remainder of Dave Frank’s term. It was seconded by Tom Latus. It passed.
We agreed to allow Dan Dutcher to have a medical deferment for his membership. We approved the names on the waiting list up to #35. Our cap is now 275 memberships. Outings: We agreed to the American Legion outing for June 15th .
G. Newsletter : will be out by May 1. H. Web: the web will be updated.
I. Superintendent’s Report: Nothing to report.
J. For the good of the club: no report
K. Outings Scheduled: A. Rotary 5/6/07 B. Pop Warner 9/8/07 C. Mid York Library 9/29/07 or 9/30/07 D. Northern Softball 5/19/07 E. Steuben Striders 7/27/07 F. Member Guest 7/15/07 G. Charity Classic 9/15/07 or 9/16/07 H. American Legion 6/15/07
L. Next Meeting- Thursday May 17, 2007 – 7PM – Trenton Town Hall
12. Adjourn – 5:45 PM G. Kessler made a motion to adjourn. Tom Latus seconded it and it was agreed. 13. Executive Session – 5:46 PM Executive Session was called. 14. Adjourn - 6:03 PM Tom Latus made a motion to adjourn. George Kessler seconded it and it was agreed.
Respectfully Submitted – Claudette Johnson
BOD Present: G. Kessler, D. Lawler, W. Doolittle, C. Johnson, D. Reichert, T. Latus E. Schreppel Excused : J. Howard Also Present: F. Shaler, Pat VanBuskirk
SA $28,352.98 CA 10,154.30 Sav. Cap 32,896.23 App. 5,797.36
Total $77,382.87 Dues are coming in well. Our 990 has been filed. We received the contract from Barrone & Howard. E. Schreppel moved we accept the treasurer’s report. G. Kessler seconded it and it was accepted.
A. Annual Meeting – The annual meeting was set for Thursday May 17 at 7:00 PM at the Trenton Municipal Center. Members will be notified in the spring newsletter to be out by May 1st. Committee Reports:
We agreed to allow Dan Walters to have a medical deferment for his membership. We approved the names on the waiting list up to #30. Our cap is now 275 memberships. The new membership money will go into the capital fund.
We agreed to set the Charity Classic on Sat. Sept. 15 with a rain date for Sun. Sept. 16. G. Newsletter : will be out by May 1. H. Web: the web will be updated.
I. Superintendent’s Report: Butch Gilbert and Jack Jones have agreed to come back. They will be starting April 1, 2007. The driveway will be open soon. Frank is looking at a ball dispenser for the driving range.
J. For the good of the club: no report
K. Outings Scheduled: A. Rotary 5/6/07 B. Pop Warner 9/8/07 C. Mid York Library 9/29/07 or 9/30/07 D. Northern Softball 5/19/07 E. Steuben Striders 7/27/07 F. Member Guest 7/15/07 G. Charity Classic 9/15/07 or 9/16/07
L. Next Meeting- Monday April 16, 2007 – 4 PM – Trenton Town Hall
12. Adjourn –
Respectfully Submitted – Claudette Johnson
BOD Present: G. Kessler, D. Lawler, W. Doolittle, C. Johnson, D. Reichert, T. Latus Excused : E. Schreppel, J. Howard Also Present: F. Shaler, Pat VanBuskirk
SA $ 5,819.16 CA 4,147.06 Sav. Cap 32,799.45 App. 5,762.36
Total $48,528.03 Bills were paid for Jan. and Feb. D. Lawler moved we accept the treasurer’s report. G. Kessler seconded it and it was accepted.
A. New Application/New Trail Fee: There is no increase in dues for the 2007 season. We discussed the new application and new trail fees at length. Superintendent Shaler informed us that the many additional privately owned carts added to the wear and tear of the cart trails and the course in general. We then decided to increase the trail fees $10. D. Reichert made a motion to accept the new applications and G. Kessler seconded it. The motion passed.
B. Membership Cap: A motion was made to increase the membership cap as is reflected in the new budget. We will accept 10 new memberships. The total number of memberships will go from 253 to 263 with the money collected from these memberships going into the Capital Improvement Fund. G. Kessler made the motion and D. Lawler seconded it. The motion passed.
C. Outings – The Board approved two outings for the 2007 season. Sat. May 19, 2007 for Northern Softball and Friday July 27, 2007 for the Steuben Striders. The Member Guest will be Sunday July 15, 2007.
A. Rotary 5/6/07 B. Pop Warner 9/8/07 C. Mid York Library 9/29/07 or 9/30/07 D. Northern Softball 5/19/07 E. Steuben Striders 7/27/07 F. Member Guest 7/15/07
12. Adjourn – The meeting was adjourned at 5:00 PM. D. Lawler made the motion and C. Johnson seconded it. The meeting was adjourned.
Respectfully Submitted – Claudette Johnson
BOD Present: G. Kessler, D. Lawler, W. Doolittle, C. Johnson, D. Reichert, T. Latus, E. Schreppel, J. Howard Absent: P. VanBuskirk Also Present: F. Shaler
SA $ 9,275.63 CA 2,318.12 Sav. Cap 32,693.34 App. 5,627.32
Total $49,914.41 D. Lawler moved we accept the treasurer’s report. E. Schreppel seconded it and it was accepted.
BOD Present: G. Kessler, D. Lawler, W. Doolittle, C. Johnson, D. Reichert, T. Latus, E. Schreppel Absent: J. Howard Also Present: F. Shaler, P. VanBuskirk
SA $14,221.39 We are in good shape financially. CA 2,777.89 Sav. Cap 32,597.16 App. 5,627.32
Total $55,223.76 G. Kessler moved we accept the treasurer’s report. D. Lawler seconded it and it was accepted.
5. Other Business: We discussed trail fees and some possible changes we would like to adopt.
Next Meeting – Monday January 15, 2007 at the Trenton Municipal Center
Respectfully submitted – Claudette Johnson
BOD Present: W. Doolittle, T. Latus, D. Lawler, J. Howard, G. Kessler, D. Reichert C. Johnson, E. Schreppel Also Present: Superintendent F. Shaler
PM.
9. For the Good of the Club -
Center. (NOTE DATE CHANGE)
Respectfully submitted – Claudette Johnson
BOD Present: W. Doolittle, T. Latus, D. Lawler, J. Howard, G. Kessler, D. Reichert Excused: C. Johnson, E. Schreppel Also Present: Superintendent F. Shaler, P. VanBuskirk
These figures cover Sept. 1 – Sept. 30, 2006. $ 3,732.99 CA $ 27,359.99 SA $ 32,405.64 Cap. Fund $ 5,395.43 App./Fees Fund
Greens fees were up $3250, cart fees were down $1817. The seed and fertilizer allotment was over budget. Net income was $13,400 over estimates. The bank statement will come on the last day of the month instead of the 23rd. We haven’t paid Manning $250 for the driving range yet this year and payment for 2005 was made but not cashed. D. Lawler moved we accept the treasurer report. G. Kessler seconded it and it was accepted.
A. Outing Request – Leiter Doolittle is requesting an outing for Mid York Library on Sept. 29, 2007 (rain date Sept. 30). D. Lawler moved we accept the request and it was approved.
B. Superintendent Training/ Report – 2002 got 8 ˝ credits. Needs 20 credits every 6 years. Overseeded 3,5,7,8. Frank caught our skunk. Jeff Irwin gave us an estimate to do the cherry trees on #9. Frank proposed letting waiting list members play during Sept. & Oct. next year.
9. For the Good of the Club -
Center.
Respectfully submitted – Tom Latus
BOD Present: W. Doolittle, T. Latus, D. Lawler, C. Johnson, E Schreppel Excused: D. Reichert, J. Howard, G. Kessler Also Present: Superintendent F. Shaler, P. VanBuskirk, J. McGuire, C. Reichert
These figures cover August 1 – August 31, 2006. $7249.72 CA $32,248.81 SA $32,295.34 Cap. Fund $5177.73 App./Fees Fund
Since Sept. 1 the school taxes have been paid. D. Lawler moved we accept the treasurer report. It was accepted.
A. Fall Newsletter – All items need to be to Heidi Jones by Nov. 1st.
I. Member Guest – Report next month.
9. For the Good of the Club -
Center.
We adjourned at 5:15 PM. Respectfully submitted – Claudette Johnson
BOD Present: W. Doolittle, G. Kessler, D. Reichert, T. Latus, J. Howard, C. Johnson, E Schreppel Excused: D. Lawler Also Present: Superintendent F. Shaler, P. VanBuskirk, J. McGuire, C. Reichert, L. VanBuskirk, M. Sobel
These figures cover July 1 – July 31, 2006. $3,424.20 CA $42,108.75 SA $45,780.87 Cap. Fund $ 4,864.14 App./Fees Fund
There was some discussion about trail fees collected. G. Kessler moved we accept the treasurer report, E. Schreppel seconded it. It was accepted.
Jim McGuire, Carol Reichert and Lorna VanBuskirk asked to address the Board. They notified the Board that the Mele property that is adjacent to the golf course property is up for sale and would like to Board to explore the possibility of purchasing the property for future use. We had a brief discussion and Wink asked Jim, Carol and Lorna to form a committee to study this and bring back to the Board any information they had come up with.
C. Franco – A date of Sept. 14, 2006 at 2:00 PM was set for Little Falls Court.
to the Board with their findings.
B. Pop Warner Request - After discussion the Board agreed to allow Pop Warner to charge $10 for greens fees for their outing. D. Reichert moved we allow this and G. Kessler seconded it. It passed.
9. For the Good of the Club - The Club Championship went well. 41 participated. The winners were : Ladies – Open – Donna Ernenwine; Sr. – Nancy Adams; Super Sr. Ricky Doolittle; Men – Open – Steve Smith; Sr. – Bob Pomichter; Super Sr. – Reg Clemons. Tom suggested that the winners from this year be the committee for next year’s Club Championship. The Board will underwrite the cost of play for the Tournament of Champions for this year’s winners.
11. Next Meeting – Monday September 18, 2006 at 4:00 PM at the club. 12. Adjourn – G. Kessler moved we adjourn, D. Reichert seconded the motion. We adjourned at 5:22 PM. Respectfully submitted – Claudette Johnson
BOD Present: W. Doolittle, G. Kessler, D. Reichert, T. Latus, J. Howard, C. Johnson Excused: E. Schreppel, D. Lawler Also Present: Superintendent F. Shaler and P. VanBuskirk
$2091.56 CA $5000 was taken out of the Capital Fund $46,933.61 SA to build the new shed. $45,635.93 Cap. Fund $ 4,949.32 App./Fees Fund There is a new format for the Treasurer’s report. G. Kessler moved we accept the treasurer report, J. Howard seconded it. It was accepted.
A. Outing Request – Pop Warner Football has put in a request to have a golf outing on Sept. 9th from 9 – 3 – 18 holes. C. Johnson moved we accept their request, T. Latus seconded it. It was passed.
Soda – Frank will be checking around for prices on Pepsi. We may fill the machine ourselves. Driveway – This will be done in the future when J. McGuire’s truck will be available. Cart Path – Work was done on the cart paths.
11. Next Meeting – Monday August 21, 2006 at 4:00 PM at the club.
12. Adjourn – G. Kessler moved we adjourn, D. Reichert seconded the motion. We adjourned at 5:25 PM.
Respectfully submitted – Claudette Johnson
BOD Present: W. Doolittle, G. Kessler, D. Reichert, T. Latus, D. Lawler, E. Schreppel, Also Present: Superintendent F. Shaler and P. VanBuskirk
$3,029.91 CA $ 59,295.99 SA $ 44,484.58 Cap. Fund $ App./Fees Fund $6,000.00 will be transferred to Capitol Fund (dues from new people) and $6,563.00 to CA for Sales Tax D. Lawler moved we accept the treasurer report, G. Kessler seconded it and it was accepted.
Security –The new safe is in place and is working great according to Frank and Pat. Well Update – Dave Reichert sent the information last Thursday. Contract will be coming soon and we will proceed at that time. Tom Manning has been informed that we are putting a well in so as to have more that one water source. The well is moving forward at a positive rate.
Clubhouse Repairs – Reggie Clemons is moving forward on the repairs to the kitchen and the clubhouse. We plan on completion for the repairs by Member/Guest Outing.
Elections of Officers – President – Wink Doolittle Vice President – Dick Lawler Secretary – Claudette Johnson Treasurer – Pat VanBuskirk D. Reichert moved we accept the slate of officers, G. Kessler seconded it and it was accepted.
- Maintenance addition will be completed on June 20th. - Fuel tanks are covered - Fencing material has arrived and a work party will be assembled to set in place.
- course looks good due to a nice combo of rain and sun
- Although the day was a rainout – we had a nice turnout. Work in the clubhouse included cleaning and painting. Jim McGuire returned later in the week to complete the trimming.
11. Next Meeting – Monday July 17th , 2006 at 4:00 PM at the club.
12. Adjourn – G. Kessler moved we adjourn. We adjourned at 5:15 PM.
Respectfully submitted – Eileen Schreppel
BOD Present: W. Doolittle, C. Johnson, G. Kessler, D. Reichert, E. Schreppel, T. Latus, D. Lawler, J Howard Also Present: Superintendent F. Shaler and P. VanBuskirk
$9,826.08 CA $ 66,154.57 SA $ 47,101.26 Cap. Fund $ 7,999.92 App./Fees Fund Dues are coming in. We have received 30 new memberships. $100 from each will be put into the Capital Fund from the Application Fund. The 20 new memberships will all be put into the Capital Fund. D. Reichert moved we accept the tres. report, G. Kessler seconded it and it was accepted.
Daily Receipts – D. Reichert reported we had some well estimates. He suggested we get 3 references from DeLine. The bids do not include pump and testing. We need a quote for $/hr. for testing. Steve Smith, our lawyer, will look over the agreement and information will be e-mailed to Board members.
We received an anonymous note from someone. As per our discussion, we will not consider notes that are not signed.
D. Frank submitted a letter of resignation that would be effective immediately. The letter was accepted. A note of thanks will be sent to Dave for all his time and commitment to Glass Hill.
Website – Adam Helmer will continue to be the webmaster. D. Reichert made a motion to pay $180 fee for web hosting and maintaining our domain name. E. Schreppel seconded it. The motion passed.
Membership – E. Schreppel reported on the membership and waiting list. T. Cookingham has requested a medical leave of absence for a year, as he doesn’t want to give up his membership. G. Kessler moved we grant the medical leave, T. Latus seconded it and it was accepted. Eileen gave out an updated waiting list. It contains @ 44 names.
11. Next Meeting – Monday June 19, 2006 at 4:00 PM at the club.
12. Adjourn – E. Schreppel moved we adjourn. We adjourned at 10:10 PM.
Respectfully submitted – Claudette Johnson
2006 Annual Meeting of Members BOD Present: W. Doolittle, E. Schreppel, D. Reichert, B. LeBuis, D. Lawler, G. Kessler, C. Johnson, T Latus
BOD Absent: D. Frank
Also Present: Frank Shaler and Pat VanBuskirk
1. Wink Doolittle, President, called the meeting to order at 7:07 PM. At this time he thanked everyone for coming to the meeting, introduced the Board of Directors, and reminded members to sign in and register their proxy votes with the secretary.
2. Minutes of the May 2004 Annual meeting were read. J. Bray made a motion to accept the minutes, J. Howard seconded it and they were accepted. Minutes of the May 2005 Annual meeting were read. C. Reichert made a motion to accept the minutes, G. Miller seconded it and they were accepted.
3. The Treasurer’s report was presented by Pat VanBuskirk. R. Doolittle made a motion to accept the report, R. Hosp seconded and it was accepted.
4. Wink Doolittle, President, presented his annual report. He briefly discussed security, water, equipment, expenses and work parties/volunteerism. There will be a work day Saturday June 3, 2006. He hopes many people will show up to help.
5. Old Business A. Water – D. Reichert showed a drawing of a full course irrigation system. He talked about negotiations he has participated in to get a lease for water and how he would like us to drill a second well on Glass Hill for an additional water source. B. Internet/web page – No report C. Waiting list/ Lottery – E. Schreppel – Eileen reported that 17 memberships were not renewed and that the Board recently agreed to add an additional 20 memberships to the club. We were then allowed to let in 37 new memberships. The membership list and waiting list will be posted on web and when we have accurate lists they will be posted in the club house.
6. New Business
A. Security – T. Latus talked about the club purchasing a new safe that will hold daily receipts. It will be a heavy safe that will be bolted and cemented to the floor. We are introducing new measures to tighten security. B. Annual Report on Play – G. Kessler, D. Lawler and B. LeBuis made and extensive report on play at the course for last year. The heaviest play day was Sun., the second heaviest day was Mon., followed by Fri. then Sat. C. Cost Increase – There were many questions in this area.
7. Superintendent’s Report A. Fairway damage – Frank talked about the damage done on the fairways by skunks looking for grubs. He talked about what he was doing to get rid of the grubs and skunks. B. Water Testing – The water at the club is tested twice a year for purity. C. Suggestions from Membership – Members would like to see some improvements in the kitchen and club house. They would also like dates and agendas posted on the website a week before each Board meeting.
8. Election of Board Members – Chuck Miazga, Nominating Chairman, announced the following members who agreed to run for the Board:
Frank Hollenbeck, John Howard, George Kessler, Dick Lawler, Dave Reichert.
Paul Noonan, Steve Smith and Tom Latus counted the votes.
The new Board members are John Howard (88), George Kessler (88) and Dick Lawler (88). They will serve for three years. Dave Reichert (87) will serve for one year to fill the position vacated by Jeff Hatzinger.
9. Election of Nominating Committee – R. Doolittle made a motion to cast one ballot for the election of Chuck Miazga (chairman), Butch Gilbert, Bob Pomichter, Steve Miller, and Fran Miazga to serve as the nominating committee. J. Bray seconded the motion and it was accepted.
10. A motion to adjourn the annual meeting was made by B. Doolittle and seconded by J. Howard. The meeting was adjourned at 9:20 PM.
11. Adjournment – A motion was made and accepted to adjourn the special meeting.
Respectfully Submitted – Claudette Johnson
BOD Present: W. Doolittle, C. Johnson, G. Kessler, B. LeBuis, D. Reichert, E. Schreppel, T. Latus, D. Frank, D. Lawler Also Present: Superintendent F. Shaler and P. VanBuskirk
$13,649.46 CA $ 66,151.01 SA $46,960.16 Cap. Fund $ 7,975.08 App./Fees Fund 15 have notified Pat that they will not be renewing their membership Greens fees and dues are coming in at a good rate.
E. Schreppel moved we accept the tres. report and it was accepted.
A. Daily Receipts – We need a formal schedule of close out for the day. We are looking into purchasing a heavy duty safe – possibly with a drop box. Frankie will be checking for availability of safes and the possibility of how to secure to the floor. D. Lawler made a motion to authorize up to $500 for the safe and other things needed to secure it. D. Frank seconded it and it passed.
E. Schreppel went over the waiting list and we still have a few members that have not responded about renewing their memberships.
B. Tractor Sale – No report C. Proposed Policy Changes – No report D. News letter – We will be sending out the newsletter soon with the meeting notice and proxy included.
Frank Hollenbeck, John Howard, George Kessler, Dick Lawler, Dave Reichert. We will be electing 4 people for the board this year. The top three vote getters will serve for 3 years and the 4th vote getter will serve for one year to fill the seat vacated by Jeff Hatzinger.
A. Operating - We hired Larry Caitlin to test our water and to take it to Verona Labs to be tested. This is something we have to do every year. The water will be tested again in August. B. Water – D. Reichert gave a report. He recommends that we look into putting in a commercial well. We had an estimate of $15000 from Lee Bates & Son. The Board agreed to proceed with this. C. Course Development – No Report D. Membership/Outings – The Steuben Striders will have an outing on Friday July 21, 2006; The Lions will have an outing on Friday July 7, 2006; and the Ladies District League will have an outing Mon. June 26. Membership – Since the Board approved 20 more memberships for the Club, Eileen has permission to go up # 45 on the wait list to get the number of memberships allowed. E. Building – We will be doing some renovations to the kitchen and a vent is needed in the cellar because it is damp down there. F. Social – No report G. History – No report H. Publisher – No report I. Current Policy – No report J. Web Site – The proxy and calendar will be updated and put on the website.
11. Next Meeting – Thursday May 18, 2006 7:00 TMC- Annual Mtg. Board Meeting to Follow. 12. Adjourn – D. Lawler moved we adjourn. We adjourned at 6:20 PM.
BOD Present: W. Doolittle, C. Johnson, G. Kessler, B. LeBuis, D. Reichert, E. Schreppel, T. Latus Absent/Excused: D. Frank, D. Lawler Also Present: Superintendent F. Shaler and P. VanBuskirk
$32,369.94 CA $ 1,147.77 SA $43,840.50 Cap. Fund $ 7,803 App./Fees Fund So far we have 106 paid memberships and 5 have notified Pat that they will not be returning. The following people are not renewing their memberships or are changing their membership in some way: W. Jones, B. Field, B. Kowalski (couple to single), G. Jones, W. Hysert, B. Casey. B. LeBuis moved we accept the treasure’s report. It passed.
D. Reichert moved that we approved starting at #6 on the waiting list and going down to #20 to be added to the membership as vacancies become available. G. Kessler seconded the motion. It passed.
E. Schreppel will put together a sub committee to come up with a New Member Orientation Packet. B. LeBuis and C. Johnson will help her.
We received a letter from the NYS Golf Association wanting us to join their organization for $100/yr. After a brief discussion we chose not to join.
We received a letter from Barrone, Howard, Hilton, Powers CPA concerning a contract to do Federal Forms.
A. Daily Receipts – Tom gave a report with recommendations. A discussion followed. Frank is looking into possibly buying a heavy duty safe.
B. Poland – A letter will be sent letting them know we will be requesting a raise in fees from $600 to $750 for the 2007 school year. C. Superintendent’s Contract – We will discuss this in executive session. D. Tractor Sale – Nothing new as of this time. S. Smith may get a court date. E. Outing Fees – We had a discussion on what to charge non-members for special outings (i.e. Lions, Rotary, Charity Classic). D. Reichert moved that Ladies District will be charged $8 for non-members, the above mentioned groups will not be charged a specific amount but will give a donation to the club, and at all other outings non-members will be charged $10 for 9 holes and $15 for 18 holes. B. LeBuis seconded the motion and it passed. F. Proposed Policy Changes –We are still working on these.
The information needs to be into Heidi by April 10th.
Thursday May 18th at the Trenton Municipal Center at 7:00 PM.
A. Operating - Everything looks fine. B. Water – We are trying to get a lease for the property for $1000-$1500/yr. We never had an easement for water. Things will continue as is. C. Course Development – No Report D. Membership/Outings – The Charity Classic will be the 2nd weekend in June – Sat. June 10, 2006 (rain date June 11, 2006) E. Schreppel moved we have the Classic on this date. The motion passed. E. Building – No report F. Social – No report G. History – No report H. Publisher – No report I. Current Policy – No report J. Web Site – No report
D. Reichert made a motion to go into Executive Session at 5:45 PM to discuss personnel issues. T. Latus seconded it. The motion passed.
B. LeBuis moved we come out of Executive Session. G. Kessler seconded it. The motion passed.
C. Johnson moved we accept a new Superintendent’s Contract. E. Schreppel seconded the motion. It passed. 11. Next Meeting – Monday April 24, 2006 4:00 TMC 12. Adjourn – D. Reichert moved we adjourn. We adjourned at 6:00 PM.
BOD Present: W. Doolittle, C. Johnson, D. Lawler, G. Kessler, B. LeBuis, D. Reichert, D. Frank Absent/Excused: T. Latus, E. Schreppel, Pat VanBuskirk Also Present: Superintendent F. Shaler and Marty Williams
D. Frank moved we accept the treasurer’s report and D. Lawler seconded the motion. It passed.
A. Daily Receipts – Pat VanBuskirk and Tom Latus are working on this. A final report will be given in March. As suggestion was made that during outings the person in charge of the event should hand the money directly to Pat instead of putting it in the box. B. Poland – A letter will be sent soon to let Poland know we are raising their fee for their golf team from $600 to $750 for the 2007 season. At a school outing precautions need to be taken on who should be playing golf. C. Superintendent’s Contract – Lawyer Steve Smith sent back the Superintendent’s Contract and Frank and Wink will discuss it. D. Tractor Sale – Nothing new. E. Timber Harvest – As of 2/15/06 the timbe |
